FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in bookkeeping and financial administration, with a strong focus on invoice management, compliance procedures, and maintaining organized records. Proficient in using Xero and various Microsoft Office tools to enhance operational efficiency and support client needs.
Highest-signal resume keywords
Xero ExperienceInvoice ReviewEmail ManagementAttention to DetailGDPR Familiarity
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
BookkeepingAccounting AdministrationFinancial Document ManagementTransaction ReconciliationInvoice Processing
Soft Skills
Strong Written EnglishOrganizational SkillsReliabilityProactive CommunicationAttention to Detail
Tools & Technologies
Microsoft OutlookMicrosoft TeamsMicrosoft ExcelGoogle SheetsGoogle Workspace
Industry Keywords
UK BusinessesConfidential Financial Data HandlingAnti-Money LaunderingClient Risk AssessmentsMaster Services Agreement
About the role
Key responsibilities & impact- Monitor and organize the owner's business inbox
- Clear routine clutter and maintain the client's existing inbox organization
- Identify messages requiring immediate attention
- Flag outstanding emails or messages requiring owner action
- Draft or send basic routine emails when appropriate
- Help ensure important communications are resolved
- Monitor designated client account inboxes
- Identify incoming supplier invoices
- Forward invoices to the appropriate bookkeeping software using designated email addresses
- Maintain an organized process for incoming financial documents
- Identify missing or unusual documentation for internal review
- Review supplier statements against records in Xero
- Confirm invoices on supplier statements have been entered correctly
- Review customer remittances
- Mark applicable invoices as paid using the correct payment date
- Assist with basic transaction cross-checking and reconciliation-related administrative work
- Flag discrepancies for review
- Monitor client identification records and expiration dates
- Help ensure required client risk assessments are completed at established intervals
- Follow documented internal compliance procedures
- Maintain accurate records and trackers
- Assist with recurring anti-money-laundering and client-administration requirements
- Complete additional executive and practice-administration tasks as assigned
- Provide task-specific business support services to improve client efficiency, service delivery, and operational functions
- Report to a point of contact to be determined
Requirements
What you’ll need- Previous bookkeeping, accounting administration, or finance-support experience strongly preferred
- Xero experience strongly preferred
- Previous email and inbox-management experience preferred
- Strong written English required
- Experience reviewing invoices, supplier statements, and remittances preferred
- Strong attention to detail required
- Executive assistant or administrative support experience is a plus
- Experience working with UK businesses or accounting practices is a plus
- Understanding of confidential financial-data handling required
- GDPR familiarity preferred; training can be provided where necessary
- Extremely organized and detail-oriented
- Comfortable working independently from established procedures
- Reliable with repetitive, deadline-driven work
- Able to identify discrepancies and flag them appropriately
- Strong follow-through
- Comfortable handling confidential client and financial information
- Able to proactively tell the owner what requires her attention
- Knowledge of Xero
- Knowledge of Microsoft Outlook / Email Platforms
- Knowledge of Microsoft Teams
- Knowledge of Microsoft Excel / Google Sheets
- Knowledge of Microsoft Office / Google Workspace
- Knowledge of Remote Desktop Systems
- English language proficiency; strong written and spoken English required
- Availability Monday through Friday during early morning UK time, with schedule to be mutually agreed in writing
- Must operate under a Master Services Agreement and Statement of Work as an independent contractor
- Must comply with applicable timelines, guidelines, and written deliverables
Benefits
Comp & perks- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you