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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail while managing administrative tasks, client communications, and compliance records. Proficient in handling financial documentation and utilizing software tools for effective business support.
Highest-signal resume keywords
Administrative Support ExperienceXero ProficiencyEmail ManagementCompliance TrackingStrong Written Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Invoice AdministrationFinance SupportDocument ManagementTask ManagementData Reconciliation
Soft Skills
Attention to DetailProblem-SolvingTime ManagementInitiativeIndependence
Tools & Technologies
Microsoft OutlookMicrosoft TeamsMicrosoft ExcelGoogle SheetsRemote Desktop Systems
Industry Keywords
AML AdministrationGDPR ComplianceClient AdministrationUK Business SupportProfessional Services
About the role
Key responsibilities & impact- Monitor and organize the owner's business inbox
- Identify and prioritize urgent emails, outstanding communications, pending responses, and follow-ups
- Draft or send routine email responses when authorized
- Provide general administrative and executive support across varied business tasks
- Maintain accurate records, trackers, and digital documentation
- Manage assigned tasks, follow-ups, and deadlines
- Follow established workflows and procedures
- Organize information and coordinate routine operational activities
- Identify missing information, potential issues, and process improvement opportunities
- Monitor client account inboxes and identify incoming supplier invoices
- Forward invoices to bookkeeping software using established procedures
- Maintain organized financial-document handling processes
- Perform basic Xero and finance administration, including statement reviews, remittance updates, transaction cross-checking, and reconciliation-related tasks
- Identify discrepancies and escalate them for review
- Monitor client identification records, expiration dates, risk assessments, and compliance deadlines
- Maintain compliance records and administrative trackers
- Follow AML and client-administration procedures
- Handle confidential client and financial information responsibly
- Assist with additional executive, administrative, and practice-support tasks
- Learn new software, systems, and internal procedures
- Provide timely updates on progress, outstanding items, and potential issues
Requirements
What you’ll need- Previous administrative, executive assistant, office administration, or business support experience required
- Strong written English and professional email communication skills required
- Excellent organizational skills and attention to detail required
- Ability to learn new systems, software, and procedures quickly required
- Strong initiative, follow-through, and problem-solving skills required
- Good time management and ability to manage multiple tasks and deadlines required
- Ability to work independently and follow documented procedures required
- Experience with email and inbox management preferred
- Familiarity with Xero or other bookkeeping platforms preferred, but not mandatory
- Experience with invoice administration, supplier statements, or basic finance support preferred
- Experience supporting UK businesses or professional services practices is a plus
- Familiarity with GDPR, AML administration, or compliance tracking is a plus
- Understanding of confidentiality and appropriate handling of financial and client information required
- Microsoft Outlook / Email Platforms
- Microsoft Teams
- Microsoft Excel / Google Sheets
- Microsoft Office / Google Workspace
- Remote Desktop Systems
- Other client-specific business applications as required
- Strong written and spoken English required
- Availability for 10 contracted hours per week, Monday through Friday, during early morning UK time
- Contractors will operate under a Master Services Agreement and a Statement of Work
Benefits
Comp & perks- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- Hours likely to increase based on performance and workload