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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills, with a focus on project administration, documentation, and client interaction. Proficient in managing project trackers, financial information, and proposal preparation while maintaining confidentiality and adhering to deadlines.
Highest-signal resume keywords
Project Administration ExperienceMeeting-Minutes DocumentationSpreadsheet Data EntryStrong Organizational SkillsProficient in Microsoft Excel
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project AdministrationMeeting-Minutes DocumentationSpreadsheet Data EntryProposal PreparationData TrackingProject CoordinationDocument OrganizationClient InteractionProject Management TerminologyConstruction Management
Soft Skills
Strong CommunicationProactive Follow-UpDetail-OrientedDependableConfident Communicator
Tools & Technologies
Microsoft ExcelGoogle SheetsMicrosoft OfficeGoogle WorkspaceVideo Conferencing PlatformsDocument ToolsPresentation ToolsProject Management Platforms
Industry Keywords
ConstructionArchitectureEngineeringDesignProject ManagementClient ProposalsNDA RequirementsIndependent ContractorMaster Services AgreementStatement of Work
About the role
Key responsibilities & impact- Attend assigned client and project meetings
- Prepare accurate meeting minutes and agendas
- Capture decisions, responsibilities, deadlines, and action items
- Follow up with project participants on outstanding items
- Maintain project trackers and supporting documentation
- Provide organized updates on outstanding project matters
- Support administrative workflows across active design and construction projects
- Enter and maintain project financial information in spreadsheets
- Organize project files, reports, and supporting documentation
- Assist with project-specific data tracking and reporting
- Coordinate routine follow-up with consultants, contractors, vendors, and other stakeholders
- Maintain confidentiality and follow applicable project NDA requirements
- Assist with preparing and formatting client proposals
- Organize information and supporting materials for new project pursuits
- Assist with marketing and presentation materials as needed
- Support additional proposal, documentation, and project-administration tasks as the role develops
- Deliver task-specific services under a defined scope of work and independent contractor agreement
- Meet agreed timelines, guidelines, and deliverables
- Report to the designated client point of contact, to be determined
Requirements
What you’ll need- Construction, architecture, engineering, design, or project-management exposure strongly preferred
- Project administration or coordination experience preferred
- Meeting-minutes and professional documentation experience strongly preferred
- Strong written and spoken English required
- Spreadsheet and data-entry experience required
- Strong follow-up and organizational skills required
- Proposal preparation or marketing-material experience is a plus
- Civil engineering, architecture, construction management, or related education is strongly preferred
- Willingness to sign client-based NDAs required
- Advanced technical construction expertise is not required; client training will be provided
- Highly organized and detail-oriented
- Comfortable participating in professional client meetings
- Familiarity with construction, design, architecture, or project-management terminology
- Strong meeting-minutes and documentation skills
- Proactive and dependable with follow-up
- Confident communicator who will ask questions, flag issues, and speak up when something is wrong
- Comfortable learning and taking on greater responsibility as the client's business grows
- Proficiency with Microsoft Excel or Google Sheets
- Proficiency with Microsoft Office or Google Workspace
- Knowledge of video conferencing platforms
- Knowledge of document and presentation tools
- Project management platforms experience is a plus
- English language required
- Availability for approximately 10 contracted hours per week, Monday through Friday, with flexible scheduling based on client meetings and project needs
- Independent contractor willing to operate under a Master Services Agreement and Statement of Work
Benefits
Comp & perks- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- Flexible working time based on client meetings/project needs
- Remote work serving clients worldwide