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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and calendar management skills, with the ability to coordinate effectively with household staff and service providers while maintaining confidentiality. Proficient in providing concise updates and managing scheduling conflicts for a busy executive and family.
Highest-signal resume keywords
Calendar ManagementOrganizational SkillsExcellent CommunicationProactive Follow-UpConfidentiality
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Scheduling ExperienceTravel Logistics ManagementLight Business SupportFamily Calendar KnowledgeGoogle Workspace Proficiency
Soft Skills
Strong CommunicationProfessional DiscretionTrustworthinessIndependenceProactivity
Tools & Technologies
Email PlatformsMessaging PlatformsProductivity Tools
Industry Keywords
Personal AssistantExecutive AssistantFamily LogisticsHousehold CoordinationDubai Time Zone
About the role
Key responsibilities & impact- Manage and update personal and family calendars
- Track children’s activities, appointments, lessons, and schedule changes
- Identify and flag scheduling conflicts in advance
- Coordinate with nannies, drivers, household staff, and other relevant contacts
- Confirm necessary arrangements before appointments or activities
- Update schedules when plans change and ensure everyone has correct information
- Follow up proactively on outstanding personal items
- Track appointments, action items, and schedule-related needs
- Provide concise updates on completed and outstanding items
- Flag issues or decisions requiring direct client involvement
- Help prepare for upcoming travel or schedule changes
- Maintain confidentiality and discretion with personal and family information
- Follow up with the Pilates Studio Manager for requested reports or updates
- Track basic reporting deadlines and organize studio-related information
- Include key studio items in recurring status summaries
- Escalate operational issues to the client rather than independently managing the business
- Provide a concise weekly summary of personal and studio items requiring attention
- Highlight upcoming appointments, unresolved items, schedule conflicts, and pending decisions
- Maintain an organized list of open follow-ups and next steps
- Support a busy Dubai-based executive and family as an independent contractor
Requirements
What you’ll need- Previous Personal Assistant, Executive Assistant, or similar administrative experience strongly preferred
- Strong calendar and scheduling experience required
- Experience supporting executives or busy professionals strongly preferred
- Strong organizational and follow-up skills required
- Excellent written and verbal English communication
- Comfortable coordinating with household staff, service providers, and other contacts
- Experience managing travel or family logistics is a plus
- Experience with light business or owner support is a plus
- Highly organized and proactive
- Excellent calendar-management skills
- Able to anticipate scheduling conflicts before they become problems
- Comfortable independently following up with multiple people
- Professional and discreet
- Strong communicator with excellent follow-through
- Able to work with minimal supervision once routines are established
- Comfortable supporting a busy executive and family
- Trustworthy with sensitive personal information
- Knowledge of family calendar/scheduling platforms
- Knowledge of Google Workspace or similar productivity tools
- Knowledge of email and messaging platforms
- Near-native or native English accent required (Level A-B)
- Availability for 20 contracted hours per week, Monday through Friday, during mid-morning to mid-afternoon Dubai Time
- Preferred region: Philippines / time-zone-compatible regions
Benefits
Comp & perks- Competitive rates
- Weekly payments
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- Independent contractor engagement
- Flexible schedule changes by mutual written agreement
- Starlight Family Calendar client training provided