Office Manager

48forty Solutions

. Provide quality administrative functions within the facility .

Posted 10/19/2026full-timeChicago • Illinois • United StatesJuniorMid-Level💰 $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative capabilities, including customer service, operations reporting, and vendor management, while ensuring compliance with safety regulations and company policies. Proficient in managing accounts payable and receivable processes, with a focus on timely invoicing and effective communication.

Highest-signal resume keywords

Strong MS Office SkillsCustomer Service ExperienceAccounts Payable ManagementAccounts Receivable ManagementBilingual (English and Spanish)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative FunctionsOperations ReportingPurchase Order CreationInvoice ReviewCustomer InvoicingClerical DutiesTime ManagementVendor Account ManagementSafety CompliancePPE Management

Soft Skills

Problem SolvingIndependent WorkTime EfficiencyCommunication

Industry Keywords

ManufacturingTransportationCustomer Service EnvironmentSafety RulesRegulations

About the role

Key responsibilities & impact

Provide quality administrative functions within the facility
Ensure company policies, safety rules, and regulations are followed
Provide administrative assistance to the plant and customer service to customers and plant visitors
Respond promptly to customer inquiries and complaints with a resolution
Set up and maintain customer and vendor accounts with management
Assist with the new hire process alongside the Recruiter and Onboarding Team in HR
Manage local A/P by creating purchase orders, reviewing invoices, and communicating with vendors and Corporate Accounting
Manage local A/R by ensuring timely and accurate customer invoicing
Complete daily, weekly, and monthly operations reporting, including payroll, production, shipping, and receiving reports
Perform clerical duties including mail sorting and processing, answering phones, maintaining bulletin boards, and dispatching drivers
Order and maintain office supplies, PPE, and first aid inventory
Schedule and complete administrative projects as needed

Requirements

What you’ll need

High school diploma or equivalent required
Four-year college degree or 3-5 years relevant experience preferred
Strong MS Office skills
Minimum of 2 years of experience working in a customer service environment
Ability to manage demanding timelines
Ability to work independently and manage time efficiently
Must be 18 years of age or older
Prior Manufacturing and/or Transportation background is preferred
Bi-lingual (English and Spanish) is preferred
Ability to work in extreme conditions including elements, heat, cold, and air particulate
Personal Protective Equipment (PPE) is required, including eye protection, ear protection at several locations, and safety shoes
Close vision, distance vision, and color vision required

Benefits

Comp & perks

Competitive Pay
Holiday Pay
Daily Pay – Access to your earned wages before payday
Referral Bonuses
Long-Term Career Advancement
Paid Time Off
Medical, Dental, Vision, Basic Life, AD&D, and Short-Term & Long-Term Disability insurance for Eligible Full Time Employees
401(k) Retirement Plan
Great Team Environment