Event Management Specialist

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. Coordinate, support, and execute large and small-scale corporate meetings, sales kickoffs, tradeshows, VIP experiences, and other events .

Posted 10/14/2026full-timeMelville • New York • United StatesMid-LevelSenior💰 $69,300 - $103,770 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in event planning and coordination, including budget management, contract negotiation, and logistics for corporate meetings and tradeshows. Proficient in collaborating with cross-functional teams to ensure successful execution of events.

Highest-signal resume keywords

Event PlanningBudget ManagementContract NegotiationLogistics CoordinationGoogle Workspace Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event OperationsBudget TrackingSite SelectionAV Requirements ManagementFood and Beverage Coordination

Soft Skills

Detail OrientedHighly OrganizedMultitasking AbilityCapacity to Work Non-Traditional Hours

Tools & Technologies

Requisition SoftwareExpense Reporting Systems

Industry Keywords

Corporate MeetingsTradeshowsSales KickoffsVIP ExperiencesHospitality

About the role

Key responsibilities & impact

Coordinate, support, and execute large and small-scale corporate meetings, sales kickoffs, tradeshows, VIP experiences, and other events
Assist with site selection and venue/hotel contract negotiation
Coordinate food and beverage, transportation, room blocks, AV requirements, and on-site logistics
Collaborate with marketing and product teams on tradeshow booth design, layout, graphics, shipping, installation and dismantling, and staff travel
Develop, track, and reconcile event budgets within approved financial parameters
Maintain an updated monthly database of events and tradeshows
Work with legal on contracts
Reconcile p-card billing monthly
Use software systems for requisitions and expense reports
Perform other assigned tasks
Travel as required

Requirements

What you’ll need

Bachelor's degree in a relevant field or equivalent experience required
3 to 5 years of related experience in event planning, hospitality, event operations, or marketing
Ability to multitask and manage multiple events simultaneously
Detail oriented and highly organized
Capacity to work non-traditional hours, including nights and weekends
Willingness and ability to travel to events as required
Proficient in Google Workspace a plus
Must be legally authorized to work in the United States
Must reside in the United States at the time of hire
Visa sponsorship is not available

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
401(k) Savings Plan
Discretionary profit sharing
Discretionary success sharing
Educational assistance
Recognition programs
Vacation
Employee referral bonus
Employee discounts
“Dress for Your Day” attire program
Volunteer opportunities
Canon welcome kit and official merchandise
Competitive compensation package