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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational skills and attention to detail while managing office supplies, travel arrangements, and communication with suppliers. Proficient in tracking contracts and subscriptions, ensuring compliance with data protection agreements.
Highest-signal resume keywords
Fluent In GermanFluent In EnglishExperience With JiraOrganizational SkillsAttention To Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
Structured Working StyleReliable Work EthicAbility To Manage Multiple Tasks
Tools & Technologies
JiraTravel Booking Systems
Industry Keywords
Office ManagementSupplier CommunicationData Protection AgreementsContract TrackingEvent Organization
About the role
Key responsibilities & impact- Take care of mail, parcels, office supplies, drinks, cleaning, key cards and parking for the Cologne office
- Act as first point of contact for building topics such as fire alarm and cameras
- Look after phone and Wi-Fi together with the IT colleague
- Help organize office events
- Handle Jira procurement tickets for hardware, software, trainings and supplies, including deliveries and complaints
- Prepare equipment for new colleagues and manage returns when someone leaves
- Book hotels, trains, flights and conference tickets via the Jira travel board
- Prepare a travel cost overview for each trip for finance review
- Track contracts and subscriptions, including terms and notice periods
- Track insurance renewal dates and data protection agreements with suppliers
Requirements
What you’ll need- Enrolled at a university in Germany
- Able to work 16 hours per week
- Live in or near Cologne
- Able to work in the office two fixed days a week
- Fluent in German and English
- Structured and reliable way of working
- Able to keep track of many small tasks at once
- Experience with Jira or similar tools is a plus, but not required
Benefits
Comp & perks- Subsidized Urban Sports Club membership or €50/month Edenred City Plus Card
- Flexible working hours that fit around your studies
- Choice of hardware (Mac, Linux or Windows)
- Hybrid work with a modern office in the KölnTurm
- Varied role with real responsibility in a growing tech company
- Insights into how a software company in the pharma industry works
- Team with flat hierarchies and a high-trust culture