Administrative Assistant

Acuren

. Provide administrative and program support to the office and/or program area .

Posted 11/12/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and program-specific databases, while effectively managing office operations and communication. Exhibits problem-solving skills and the ability to prioritize tasks in a fast-paced environment.

Highest-signal resume keywords

Microsoft Office ProficiencyProgram-Specific Database ManagementInterpersonal Communication SkillsProblem Solving SkillsAdministrative Experience

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data InputInvoice ProcessingAccounts ReceivableAccounts PayableMeeting SchedulingDocument PreparationProofreadingEditingTime ReportingFacility Management

Soft Skills

Interpersonal SkillsCommunication SkillsOrganizational SkillsPrioritization SkillsTeam Coordination

Tools & Technologies

SQLConcurMAS500CMDQuickbaseE-Requester

Industry Keywords

Administrative SupportOffice ManagementCollective Agreement TermsBusiness ObjectivesTraining Documentation

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

Provide administrative and program support to the office and/or program area
Oversee meeting scheduling and receipt and processing of mail and faxes
Prepare, proofread, and edit correspondence, forms, letters, spreadsheets, and presentations
Provide information and interpretation of administrative processes and procedures, including travel and expenses, pay and benefits, and training
Coordinate office supplies, courier services, office equipment repair and maintenance, telephone issues, and facility-related needs
Coordinate facility management issues, including building access, electrical and mechanical matters, office renovations, and furniture moves
Implement effective office practices and processes and ensure their ongoing effectiveness
Schedule, track, and upload training documentation
Ensure accurate data input into program-specific databases, including onboarding and training systems
Respond to customer and employee inquiries related to claims, invoices, purchase orders, office maintenance, and processes
Analyze DTR information for accuracy before generating invoices
Receive purchase orders and/or work order acknowledgements for legal review and ensure client sign-off
Assist Finance Administrators with accounts receivable collection issues and requisitions/accounts payable invoice processing
Enter and review weekly time reports and expenses in the system
Serve as a shared resource between the Tulsa, Leander, and Magnolia offices

Requirements

What you’ll need

Sound working knowledge of the overall business of the company and the impact of the program specialty on supporting those business objectives
In depth working knowledge of company software applications and related office systems (e.g.: Microsoft Office, SQL, Concur, MAS500, CMD, Quickbase, E-Requester, etc.)
Thorough understanding of collective agreement terms and conditions
Highly developed interpersonal and communication skills
Well-developed problem solving skills to solve a range of common and unusual work problems, which may require the development of innovative and creative solutions
Ability to organize, prioritize and coordinate multiple assignments/tasks within a team in a timely and effective manner
Secondary school diploma with a minimum of three (3) years of related administrative experience
Travel may be required
Sitting for extended periods of time

Benefits

Comp & perks

Competitive Salary
Medical, dental, and supplemental insurance
401K Plan
Paid Holidays
Paid Time Off
Employee Assistance Program
Company paid Life & AD&D
Employee stock purchase plan