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Accounting and Administration Specialist – Part-Time
ADITO Software GmbH. Set up, maintain, and monitor billing projects .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in billing project management, including invoicing and expense reporting, while ensuring compliance with ISO 9001 standards. Proficient in MS Office applications, particularly Excel and Outlook, with strong organizational and communication skills in both English and German.
Highest-signal resume keywords
Billing Project ManagementInvoicing ExperienceMS Office ProficiencyISO 9001 ComplianceFluent German (C1)
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Billing ManagementInvoicingExpense ReportingData MaintenanceProcurement SupportDocument PreparationLicense ManagementLicense AuditsDigitalizationAutomation
Soft Skills
Organizational SkillsCommunication SkillsTeam SpiritFlexibilityMeticulous Working Style
Certifications & Qualifications
Commercial Training
Industry Keywords
ISO 9001Administrative ProcessesBilling ProjectsAccounting DataExternal Partner Communication
About the role
Key responsibilities & impact- Set up, maintain, and monitor billing projects
- Manage ADITO licenses, including license audits
- Review receipts for credit card and expense reports
- Maintain accounting and commercial data
- Support procurement activities
- Prepare documents for external partners, such as tax advisors
- Manage the central email inbox and website chat
- Support administrative processes
- Assist with ISO 9001 certification and the related documentation and evidence
- Ensure accurate billing for projects and services
Requirements
What you’ll need- Completed commercial training or a comparable qualification
- At least 3 years of professional experience in a commercial or administrative role, particularly in invoicing and/or billing
- Proficiency in MS Office, especially Excel and Outlook
- Interest in digitalization, automation, and the continuous improvement of administrative processes
- Structured, meticulous, and independent working style
- Strong organizational skills and the ability to maintain an overview when managing multiple topics
- Excellent communication skills, team spirit, and flexibility
- Fluent German (at least C1) for smooth communication
Benefits
Comp & perks- 1 day of remote work per week
- Permanent employment contract
- Structured onboarding with a personal buddy and a designated subject-matter contact
- Flat hierarchies and an open, informal culture
- Modern office with a fruit garden
- Ergonomic equipment
- Free beverages
- Foosball table and table tennis table
- Team events
- Long-term career prospects and the opportunity to help shape a highly scalable platform without corporate bureaucracy
- Location offering a high quality of life, close to nature and urban amenities