Administrative/Operations Assistant – Part-Time, Temporary

Advocates for Human Potential, Inc.

. Manage incoming and outgoing mail, including legal notices, benefits-related correspondence, tax and unemployment notices, and scanning/electronic distribution .

Posted 11/12/2026part-timeSudbury • Massachusetts • United StatesMid-LevelSenior💰 $24 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills while providing comprehensive administrative support in a professional office environment. Proficient in managing office supplies, coordinating facilities, and utilizing Microsoft Office applications to enhance operational efficiency.

Highest-signal resume keywords

Office Operations ManagementMicrosoft Office ProficiencyCustomer Service ExperienceOrganizational SkillsAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office CoordinationMail DistributionInventory ManagementDocument PreparationFacilities Coordination

Soft Skills

Interpersonal SkillsCommunication SkillsAttention to DetailInitiativeReliability

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft TeamsMicrosoft ExcelOffice Technology Support

Certifications & Qualifications

High School DiplomaAssociate Degree (Preferred)

Industry Keywords

Administrative SupportOffice ManagementCustomer ServiceOperational SupportProfessional Environment

About the role

Key responsibilities & impact

Manage incoming and outgoing mail, including legal notices, benefits-related correspondence, tax and unemployment notices, and scanning/electronic distribution
Monitor and maintain office supply, kitchen, and inventory levels
Restock common areas and notify appropriate personnel when supplies require replenishment
Maintain organization and cleanliness of kitchen, breakroom, and shared office spaces
Coordinate conference room setup and readiness for meetings and events
Reorganize and restock meeting spaces following use
Assist with light office upkeep before scheduled professional cleaning services
Support staff with administrative requests and general office needs
Coordinate and assist with on-site IT activities, including equipment installations, hardware deployment, office technology support logistics, and door access/security coordination
Assist employees with submitting internal support requests and service tickets
Monitor stock and equipment inventory and coordinate deliveries or installations
Follow up on facilities and maintenance requests to ensure timely resolution
Receive and direct visitors, vendors, and service providers
Schedule meetings and coordinate on-site logistics
Prepare administrative reports, documentation, and presentation materials
Respond to correspondence and route requests to appropriate departments
Perform other administrative, operational, and office support duties as assigned
Provide on-site administrative and operational support for the Sudbury office two hours per weekday

Requirements

What you’ll need

High school diploma or equivalent required
Associate degree or relevant administrative training preferred
Two to four years of administrative, office coordination, operations, or customer service experience preferred
Experience supporting office operations in a professional environment preferred
Experience managing office supplies, facilities coordination, or mail distribution highly desirable
Experience with Microsoft Office applications, including Outlook, Word, Teams, and Excel
Strong organizational and time-management skills
Excellent interpersonal and customer service abilities
Effective verbal and written communication skills
Strong attention to detail and ability to follow directions
Proficiency with computers and standard office technology
Ability to manage multiple priorities and adapt to changing needs
Ability to work independently while maintaining regular communication with remote team members
Strong initiative and accountability
Positive, service-oriented mindset
Reliability and professionalism
Exceptional organization and follow-through
Sound judgment and discretion when handling confidential information
Flexibility and willingness to assist with a variety of operational needs
Ability to establish and maintain effective working relationships with employees, vendors, and business partners
Applicants must be currently authorized to work in the United States on a full-time basis
Ability to work on-site in the Sudbury, Massachusetts office
Ability to walk frequently throughout the office
Ability to receive deliveries and handle office supplies
Ability to lift and move office materials weighing up to 25 pounds

Benefits

Comp & perks

Annual bonuses
Short- and long-term incentives
Program-specific awards
Comprehensive medical insurance for you and your family
Dental insurance for you and your family
Vision insurance for you and your family
Retirement plan with a 3% match
Student loan repayment assistance
Employer-paid life insurance
Employer-paid disability insurance
Generous paid time off
Great Place to Work® certified workplace
Workplace culture supporting work-life balance, self-care, and mental and emotional health
Reasonable accommodations for qualified individuals with disabilities