Finance & Administration Manager

Advocates for Trans Equality

. Manage day-to-day accounting operations, including accounts payable, accounts receivable, payroll, general ledger maintenance, and contract compliance .

Posted 11/5/2026full-timeUnited StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in nonprofit accounting and finance, including proficiency in QuickBooks and donor database management. Strong ability to ensure compliance with GAAP and manage financial reporting while fostering relationships and understanding issues affecting marginalized communities.

Highest-signal resume keywords

Nonprofit AccountingQuickBooks ProficiencyDonor Database ManagementGAAP ComplianceBudgeting And Forecasting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts PayableAccounts ReceivablePayroll ManagementFinancial ReportingGrant ManagementData ReconciliationAdvanced Excel SkillsFinancial AnalysisProcess ImprovementBudget Monitoring

Soft Skills

Relationship BuildingCommunication SkillsOrganizational SkillsJudgment And DiscretionCultural Competence

Tools & Technologies

QuickBooks OnlineEveryAction CRMSalesforceMS Office 365SlackAsanaZoom

Certifications & Qualifications

Salesforce Administrator Certification

Industry Keywords

Nonprofit Fund AccountingRestricted And Unrestricted Fund TrackingGAAPFASB ASC 958Grant ComplianceFinancial ControlsEquity In OperationsRacial JusticeGender JusticeEconomic Justice

About the role

Key responsibilities & impact

Manage day-to-day accounting operations, including accounts payable, accounts receivable, payroll, general ledger maintenance, and contract compliance
Assist with monthly, quarterly, and annual financial statements and leadership/Board reports
Manage weekly internal income and expense tracking with the Finance Director
Monitor the annual budget with the Finance Director
Support the annual audit by coordinating documentation and responding to auditor requests
Ensure compliance with GAAP, FASB ASC 958, grant requirements, and organizational policies
Track and report restricted and unrestricted funding
Support the CFO and Finance Director with labor-related financial requests, reporting, and bargaining-unit processes
Administer the EveryAction CRM/donor database with the Finance Director
Maintain database integrity through audits, deduplication, and cleanup
Manage gift entry and revenue tracking across donation platforms
Reconcile revenue between the donor database and QuickBooks Online
Generate reports and dashboards for Development, Finance, and leadership
Support grant financial reporting and compliance through accurate financial and donor data
Manage recurring organizational expenses and monthly reconciliations
Recommend and implement process improvements for efficiency and internal controls
Maintain documentation for financial systems, procedures, and reporting processes
Support timekeeping, leave tracking, and payroll-related reconciliations

Requirements

What you’ll need

Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience)
At least 3 years of progressive experience in nonprofit accounting/finance
At least 1 year of hands-on experience managing a CRM or donor database
Proficiency in accounting software such as QuickBooks, Sage Intacct, or similar
Proficiency in database platforms such as Salesforce, Raiser's Edge, EveryAction, or similar
Strong understanding of nonprofit fund accounting and restricted/unrestricted fund tracking
Ability to explain financial and data concepts to non-technical staff
Deep and nuanced understanding of issues affecting trans people
Understanding of how racism, classism, sexism, and other interconnected systems of oppression affect trans people
Strong belief in A4TE’s mission
Understanding of racial, gender, and economic justice and their impact on equity in operations and organizational decision-making
Experience with MS Office 365 and collaborative tools such as Slack, Asana, and Zoom
Organized and detail-oriented, with accuracy in financial data, analysis, and reporting
System- and process-oriented approach to efficiency, consistency, and financial controls
Strong knowledge of budgeting and forecasting
Salesforce Administrator or other database certification preferred
Experience with grant management and multi-funder reporting preferred
Familiarity with data privacy best practices preferred
Experience working with a distributed team preferred
Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data reconciliation preferred
Excellent relationship-building, trust-building, verbal, and written communication skills
Judgment, discretion, coaching, mentoring, and team-management capabilities
Agile project management, strategic thinking, analytical, and problem-solving skills
Ability to self-manage, prioritize, adapt, and manage multiple demands
Cultural competence, emotional intelligence, humility, integrity, and transparency
Ability to cope with exposure to transphobia, discrimination, or stress on a daily basis
Ability to set and meet goals, plan, manage, and complete work on deadline
Complete resume or curriculum vitae
Completed questionnaire
Full and complete application submitted via BreezyHR

Benefits

Comp & perks

Equal opportunity employment practices
Work environment free of harassment, discrimination, retaliation, and disrespectful or other unprofessional conduct
Benefits are referenced as an employment practice, but no specific benefits are listed