Project Information Specialist III

AECOM

. Assist local, state, tribal, and/or territorial clients with Hazard Mitigation Grant Program coordination and management .

Posted 11/5/2026full-timeRemote • Indianapolis • Ohio • United StatesMid-LevelSenior💰 $68,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Hazard Mitigation Grant Program coordination, project documentation development, and FEMA compliance. Proficient in evaluating project eligibility and delivering program-specific guidance while maintaining high-quality standards.

Highest-signal resume keywords

FEMA HMA Program KnowledgeProject Documentation DevelopmentBenefit-Cost AnalysisRegulatory Compliance InterpretationDisaster Response Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementCost EstimationData EntryProject Worksheet DevelopmentEligibility EvaluationTechnical SupportDocumentation ReviewBenefit-Cost Analysis DevelopmentFEMA ComplianceDisaster Recovery Assistance

Soft Skills

Excellent Communication SkillsStrong Organizational SkillsTeam CollaborationFlexibilityStrong Work Ethic

Tools & Technologies

Electronic Document Management SystemPPE for Outdoor Work

Certifications & Qualifications

Bachelor’s DegreeValid Driver’s License

Industry Keywords

Hazard Mitigation Grant ProgramFEMAStafford Act44 CFRNEPADisaster RecoveryEmergency ManagementAECOM Quality StandardsState and Federal ProgramsDisaster Response

About the role

Key responsibilities & impact

Assist local, state, tribal, and/or territorial clients with Hazard Mitigation Grant Program coordination and management
Work directly with clients to identify and develop projects
Provide technical support and expertise for project documentation development, submission, and coordination for FEMA review and approval
Provide technical guidance on FEMA HMGP, including Sections 404 and 406 and related recovery programs
Interpret and apply 44 CFR, the Stafford Act, FEMA HMA Program and Policy Guide, NEPA, and other applicable regulations
Evaluate project documentation for eligibility, scope accuracy, and cost reasonableness
Coordinate with architects, engineers, and construction managers to verify quantities, develop cost estimates, and reconcile discrepancies
Develop Benefit-Cost Analyses for identified projects
Review project applications for compliance, eligibility, and feasibility; identify issues and resolutions before FEMA submission
Draft and deliver program-specific guidance to sub-recipients
Interact with FEMA, state emergency management officers, and sub-recipients
Maintain timely delivery and quality deliverables under AECOM quality standards
Enter data into an electronic document management system
Resolve routine questions and refer complex issues to more experienced personnel
Prepare and maintain project filing systems
Receive, process, monitor, and expedite internal and external documentation distribution
Provide knowledge transfer, answer questions, and reinforce procedures for long-term self-sufficiency
Plan, organize, and complete assigned tasks

Requirements

What you’ll need

Bachelor’s degree from an accredited university AND 4+ years of demonstrated equivalency of experience and/or education
US Citizenship is required; AECOM is unable to sponsor this role now or in the future
Successful completion of a background check
Valid driver’s license
Ability to pass a Motor Vehicle Records (MVR) check
Successful completion of a drug and alcohol assessment
2+ years of past performance with FEMA HMA or other relevant programs at the state and/or federal level
Experience delivering HMA assistance on at least two previous disasters
Experience and practical knowledge of FEMA Categories and project worksheet development
Flexibility to respond to and manage different tasks, often with competing priorities
Excellent verbal and written communication skills
Ability to work in a team environment
Strong work ethic and ability to work independently
Ability to deploy when activated to support disaster response and recovery efforts
Strong organizational, communication, and coordination skills
Ability to work outdoors in disaster-affected areas and navigate active debris operation sites while wearing appropriate PPE

Benefits

Comp & perks

Medical, dental, and vision benefits
Life, AD&D, and disability benefits
Paid time off
Leaves of absences
Voluntary benefits and perks
Flexible work options
Well-being resources
Employee assistance program
Business travel insurance
Service recognition awards
Retirement savings plan
Employee stock purchase plan
Award-winning training and development programs
In-person Day 1 onboarding at an AECOM office location