Proposal Operations Specialist, Data Centers

AECOM

. Provide administrative support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle .

Posted 11/3/2026full-timeRemote • Virginia • United StatesMid-LevelSenior💰 $80,000 - $115,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating complex project activities, managing proposal processes, and maintaining detailed documentation across multidisciplinary teams. Proficient in utilizing business collaboration tools and reporting systems to enhance operational efficiency and support decision-making.

Highest-signal resume keywords

Proposal SupportProject CoordinationMicrosoft Excel ProficiencyStrong Organizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Proposal ManagementProject OperationsData Center Project SupportStaffing Plans CoordinationFinancial Information OrganizationDeadline TrackingCompliance TrackingDashboard DevelopmentFee DevelopmentClient Contract Understanding

Soft Skills

Attention to DetailFollow-ThroughCollaborationStakeholder CommunicationProblem-Solving

Tools & Technologies

Microsoft WordMicrosoft PowerPointMicrosoft TeamsMicrosoft SharePointPower BI

Industry Keywords

ArchitectureEngineeringConstructionProfessional ServicesMission-CriticalMultidisciplinary ProposalsCommercial Documentation

About the role

Key responsibilities & impact

Provide administrative support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle
Coordinate new opportunity intake and maintain accurate pursuit records
Support proposal setup, organize documentation, maintain schedules and checklists, and track compliance
Coordinate inputs from program, capture, technical, finance, and other contributors
Track deadlines and outstanding actions, document decisions, and escalate schedule or process issues
Coordinate pursuit staffing plans and maintain employee labor rates, pricing inputs, proposed team members, resumes, and qualifications
Maintain historical project fee, spend, staffing, duration, and related information for future proposal budgets
Track communications, staffing requests, pricing inputs, commitments, and actions for domestic and international production and delivery teams
Maintain reporting on active pursuits, deadlines, actions, staffing or pricing gaps, client and contractual matters, and leadership issues
Improve proposal templates, trackers, checklists, reporting tools, and standard operating procedures
Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other delivery risks
Collaborate with global data center teams on high-profile projects for global clients

Requirements

What you’ll need

BA/BS + 4 YORE or demonstrated equivalency of experience and/or education
Experience supporting proposals, pursuits, business development, project operations, or similar activities within a professional services environment
Ability to coordinate multiple concurrent activities, stakeholders, and deadlines
Strong organizational skills with attention to detail and follow-through
Strong written and verbal communication skills
Proficiency with Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and related business collaboration tools
Ability to organize and maintain complex project, staffing, financial, and client information
Ability to communicate effectively with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams
Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience (preferred)
Local to AECOM’s Arlington, VA office (preferred)
Direct experience supporting data center projects (preferred)
Experience within the architecture, engineering, construction, data center, mission-critical, or professional services industry (preferred)
Experience supporting multidisciplinary proposals or complex project pursuits (preferred)
Familiarity with professional services staffing plans, labor rates, fee development, and proposal budgets (preferred)
Experience understanding client contracts, Master Service Agreements, account information, or commercial documentation (preferred)
Experience coordinating with international or remote production and delivery teams (preferred)
Experience developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools (preferred)
Sponsorship for U.S. employment authorization is not available now or in the future

Benefits

Comp & perks

Medical, dental, vision, life, AD&D, and disability benefits
Paid time off
Leaves of absence
Voluntary benefits and perks
Flexible work options
Well-being resources
Employee assistance program
Business travel insurance
Service recognition awards
Retirement savings plan
Employee stock purchase plan
Remote work schedule
Award-winning training and development programs
Career growth and mobility opportunities
Global project opportunities
In-person Day 1 onboarding at an AECOM office location