Billing and Office Operations Coordinator

Aging Life Care Association®

. Enter and categorize business transactions in QuickBooks Online, tying each transaction to the correct client or account .

Posted 9/26/2026full-timeJupiter • Florida • United StatesMid-LevelSenior💰 $20 - $25 per hourWebsite

About the role

Key responsibilities & impact

Enter and categorize business transactions in QuickBooks Online, tying each transaction to the correct client or account
Reconcile bank and credit card statements and resolve discrepancies with supporting documentation
Generate and deliver client invoices in MyJunna according to the monthly billing cycle
Follow up on outstanding balances and monitor accounts receivable
Maintain organized client billing status and payment history records
Monitor bank accounts, credit cards, and care manager expense cards for unauthorized charges or unusual activity
Coordinate monthly financial-record reviews with the bookkeeper and report outcomes to the owner
Respond to client and family billing inquiries and redirect clinical questions appropriately
Process payroll using QuickBooks Payroll, including direct deposit, on each scheduled pay date
Maintain payroll records and support timely, compliant payroll tax filings
Prepare regular financial reports for the owner, including profit and loss and account summaries
Maintain accountant-ready records for tax preparation and annual filings
Provide scheduling, correspondence, and other administrative support to the owner
Complete required documentation, reports, and owner check-ins accurately and on time
Assist with occasional local errands and light administrative tasks
Support special projects, process documentation, and vendor or account correspondence
Follow financial authority limits and escalate restricted decisions to the owner

Requirements

What you’ll need

Working knowledge of QuickBooks Online, including basic bookkeeping and data entry
Comfortable following an established invoicing/billing process; prior billing experience is helpful but not required
Experience processing payroll for a small team
High school diploma or equivalent
Based in or near the Jupiter area
Dedicated home workspace with reliable internet
Ability to handle sensitive financial and client-related information in compliance with HIPAA
Ability to maintain accurate, organized, accountant-ready financial records
Familiarity with client billing/invoicing software beyond QuickBooks is preferred
Prior experience with MyJunna or a similar client management/billing platform is preferred
Prior experience in home care, care management, or a healthcare-adjacent industry is preferred
Must comply with HIPAA, client confidentiality, company device and data policies, and PBCM operational and professional standards
Must complete a Florida Level 2 fingerprint background screening where applicable
Reliable, organized, detail-oriented, and comfortable with structured, repetitive daily work
Clear, professional written and verbal communication
Trustworthiness with sensitive financial and client-related information
Comfortable receiving direction and feedback
Ability to recognize matters outside the role’s authority and escalate them to the owner
Comfortable using QuickBooks
Ability to sit and use a computer and standard office equipment for extended periods
Local travel availability for occasional errands or in-person tasks
Visual and hearing acuity sufficient to review financial documentation and communicate effectively

Benefits

Comp & perks

Paid Holidays
Competitive salary
Health insurance
Paid time off
Flexible work from home options
Reasonable accommodation for qualified individuals with disabilities
Annual CE reimbursement
Performance bonus