Office Administrator – Facilities and Corporate Services

Alberta Blue Cross

. Greet and assist customers, visitors, and vendors .

Posted 9/22/2026full-timeCalgary • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in office administration and facilities coordination, with strong organizational and time management skills. Proficient in managing workplace services, ensuring safety protocols, and maintaining confidentiality in handling sensitive information.

Highest-signal resume keywords

Office Administration ExperienceFacilities CoordinationMicrosoft Office Suite ExpertiseTime Management SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office AdministrationFacilities CoordinationDocument ManagementRecords HandlingSafety ProtocolsCourier ManagementMeeting CoordinationIT Equipment ManagementEmergency PreparednessConfidential Information Management

Soft Skills

Organizational SkillsAttention to DetailProfessionalismDiscretionAbility to Manage Competing Priorities

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPoint

Certifications & Qualifications

Satisfactory Criminal Record Check

Industry Keywords

Workplace ServicesOffice OperationsHealth and Safety ProtocolsEmergency PreparednessVendor Coordination

About the role

Key responsibilities & impact

Greet and assist customers, visitors, and vendors
Manage daily office operations and workplace services
Manage courier, mail, outgoing deliveries, office supplies, and kitchen supplies
Coordinate IT equipment distribution, pickups, and returns
Coordinate conference and meeting room bookings, room setup, and post-meeting cleanup
Coordinate office maintenance, furniture repairs, and facility-related service requests
Administer employee security access cards, office floor and building access, and visitor sign-in procedures
Manage workplace health, safety, and emergency protocols
Coordinate inspections, maintenance, and reporting
Replenish first aid supplies and safety notices
Act as Floor Warden during evacuations and participate in Blue Watch Committee workplace safety and emergency preparedness activities
Manage secure document disposal bins and oversee pickups
Support records handling requirements in accordance with records management policy
Upload, organize, and maintain electronic documents in a centralized document management system
Coordinate with internal employees, Edmonton-based departments, building management, service vendors, and support teams

Requirements

What you’ll need

Post-secondary education in office administration or facilities coordination is considered an asset; relative work experience may be considered instead
Demonstrated experience in office administration, workplace service and/or facilities coordination
Exceptional time management and organizational skills with a high degree of accuracy
Ability to manage competing priorities and work in a fast-paced environment with attention to detail
Excellent written and verbal communication skills
Ability to draft clear, concise, and professional correspondence
Ability to maintain professionalism, discretion, and confidentiality
Expertise with Microsoft Word, Excel, Outlook, and PowerPoint
Demonstrated ability to deal with confidential information
Ability to flex priorities with limited timelines and meet deadlines
Satisfactory criminal record check required as a condition of employment following a conditional offer

Benefits

Comp & perks

Healthy work-life balance
Opportunities for career growth
Innovative, high-energy, team-focused work environment
Inclusive workplace that values diversity and unique perspectives, backgrounds, and experiences