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A

Office & Executive Assistant

Alchemy Group

. Provide comprehensive administrative support to the CEO and COO, including diary management, meeting scheduling, and preparation of materials .

Posted 11/10/2026full-timeLondon • United KingdomJuniorMid-LevelWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing comprehensive administrative support, including diary management, travel coordination, and office functions. Proficient in budget tracking, document preparation, and maintaining compliance with health and safety procedures.

Highest-signal resume keywords
Office ManagementDiary ManagementBudget TrackingDocument PreparationFacilities Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Diary ManagementBudget TrackingDocument PreparationRecord-KeepingExpense ManagementFacilities ManagementHealth And Safety ComplianceTravel CoordinationMeeting SchedulingClient Meeting Organisation
Soft Skills
ProactivenessProfessionalismAttention To DetailFlexibilityService-Oriented Attitude
Industry Keywords
Administrative SupportExecutive AssistantOffice FunctionsVendor RelationshipsInternal EventsConfidential Information HandlingCommunication SkillsRelationship ManagementOperational AssistanceOnboarding

About the role

Key responsibilities & impact
  • Provide comprehensive administrative support to the CEO and COO, including diary management, meeting scheduling, and preparation of materials
  • Coordinate travel arrangements, including booking flights, accommodation, and ground transportation
  • Act as the first point of contact for internal and external enquiries
  • Handle incoming and outgoing mail, couriers and deliveries
  • Organise client meetings, restaurant reservations, hospitality arrangements, and corporate gifts
  • Support office needs, facilities management, access cards and keys, maintenance, utilities, service providers, invoices, and repairs
  • Maintain office supplies, equipment, and vendor relationships
  • Support internal events, team activities, and celebrations
  • Ensure compliance with office health and safety procedures
  • Track office-related expenditure, prepare weekly/monthly office budget reports, and process travel expense reconciliations
  • Support the legal department with document packages, signatures, notarisation, and apostille services
  • Assist with onboarding new employees and answer employee queries
  • Complete ad-hoc requests and provide administrative and operational assistance to other companies under the same UBO

Requirements

What you’ll need
  • At least 2 years' previous experience in a related Office Manager/ PA to CEO/ Executive Assistant role
  • Proven related experience in managing daily office functions, including facilities management, supplies, and H&S compliance
  • Proactiveness and high level of professionalism, reliability and discretion
  • Ability to handle sensitive documents and confidential information discreetly
  • Excellent organisational and prioritization skills
  • Flexibility, adaptability, and ability to manage competing demands
  • Strong attention to detail and accuracy
  • Positive, approachable, and service-oriented attitude
  • Previous experience with budget tracking and expense management is proffered
  • Proficiency in document preparation, record-keeping, and supporting legal/finance functions
  • Excellent written and verbal communication skills; professional telephone and email etiquette
  • Strong relationship management with service providers, contractors, and partners
  • Ability to proactively resolve office issues (maintenance, repairs, supply shortages)
  • Ability to organise internal events, client meetings and hospitality arrangements

Benefits

Comp & perks
  • Competitive Remuneration Package
  • Discretionary annual performance-based bonuses
  • Private Medical Insurance
  • Pension Plan
  • Mental & Physical Health Allowance
  • 1 day Work From Home/week
  • Referral Bonus
  • Cycle to Work Scheme
  • Life Assurance
  • Dynamic career growth in a fast-growing global company