Office Manager

Alea

. Oversee daily office operations to ensure functionality, cleanliness, and a pleasant atmosphere .

Posted 11/11/2026full-timeBarcelona • SpainMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in office management, including overseeing daily operations, managing vendor relationships, and ensuring compliance with safety protocols. Proficient in budgeting, scheduling, and organizing events while maintaining effective communication and problem-solving skills.

Highest-signal resume keywords

Office ManagementVendor Relationship ManagementBudgeting and Expense ManagementEvent CoordinationMicrosoft Office Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementBudgetingEvent CoordinationVendor ManagementExpense TrackingFacility MaintenanceSafety ComplianceProblem-SolvingSchedulingInventory Management

Soft Skills

Organizational SkillsMultitaskingAttention to DetailEffective CommunicationRelationship Building

Tools & Technologies

Office Management SoftwareMicrosoft Office Suite

Industry Keywords

Facilities ManagementAdministrative RolesHealth and Safety ComplianceEmergency ProceduresOnboarding

About the role

Key responsibilities & impact

Oversee daily office operations to ensure functionality, cleanliness, and a pleasant atmosphere
Manage inventory and purchase office supplies, equipment, and furniture
Coordinate maintenance requests and repairs with facility providers and troubleshoot issues
Ensure compliance with safety and security protocols, including emergency plans and supplies
Act as the main point of contact for office-related inquiries
Facilitate onboarding for new hires, including workspace setup, IT equipment distribution, and office policy introductions
Support employees with travel arrangements, conference registration, and scheduling
Organize and coordinate company events, team-building activities, and meetings
Manage event logistics including catering, space booking, AV equipment, and transportation
Develop vendor relationships and negotiate contracts
Develop and monitor the office operations budget
Track expenses, reconcile monthly reports with the finance department, and identify cost-saving opportunities
Oversee health and safety compliance, risk assessments, and emergency procedures
Manage safety programs such as fire drills and first-aid training
Establish and refine office procedures and policies
Maintain records of vendor contracts, expenses, and facility maintenance
Review office management processes and recommend improvements

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Operations Management, or related field preferred
3+ years of experience in office management, facilities management, or administrative roles
Proven experience in organizing events and managing vendor relationships
Proficiency in Microsoft Office Suite and office management software
Knowledge of budgeting, scheduling, and expense management
Excellent organizational and multitasking skills with strong attention to detail
Ability to communicate effectively and build relationships with employees at all levels
Problem-solving abilities to handle unexpected issues and prioritize tasks

Benefits

Comp & perks

A competitive salary package based on your experience
Medical insurance
Gym with personal trainer
Sauna and hyperbaric chamber
Fresh fruit every day
Tax-advantageous wage benefit: Meal card, transport package and childcare allowance
Discount on Veg it (vegan meals) to order your lunch at the office
Flexible start and finish times
Reduced working hours in August
23 holidays plus 3 extra days at disposal
Hybrid Work Model
English classes
Parking benefit for those who live outside of Barcelona
Team building events, parties and workshops
Paddle tennis games near the office