Data Specialist

allied executive solutions

. Enter study, participant, clinical, operational, and program data into approved databases, spreadsheets, electronic data capture systems, or sponsor platforms .

Posted 9/18/2026contractNew Jersey • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in data management, including data entry, validation, and reporting, while ensuring compliance with HIPAA and data security standards. Proficient in utilizing tools like Microsoft Excel, REDCap, and Power BI to support data analysis and visualization.

Highest-signal resume keywords

Data EntryDatabase MaintenanceMicrosoft Excel ProficiencyClinical Research ExperienceHIPAA Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data CleaningData ValidationData Quality ChecksReportingData TrackingDashboard CreationStatistical AnalysisData ReconciliationData DocumentationData Security

Soft Skills

Attention to DetailStrong Communication SkillsAbility to Manage Multiple DeadlinesConfidentiality ManagementCollaboration

Tools & Technologies

REDCapMicrosoft OfficePower BITableauElectronic Health RecordsMicrosoft FormsData Capture SystemsSpreadsheetsPerformance TrackersData Repositories

Industry Keywords

Clinical ResearchPublic HealthHealthcare AdministrationGrants ManagementQuality ImprovementHuman Subjects ProtectionFQHCsCommunity Health CentersData ManagementData Security Standards

Tech Stack

Tools & technologies

Tableau

About the role

Key responsibilities & impact

Enter study, participant, clinical, operational, and program data into approved databases, spreadsheets, electronic data capture systems, or sponsor platforms
Review source documents, forms, surveys, electronic health record data, and other data sources for completeness and consistency
Maintain logs, trackers, and databases for enrollment, visits, outcomes, follow-up, deliverables, and reporting requirements
Identify missing, incomplete, or inconsistent data and follow up with appropriate team members
Conduct routine data quality checks for errors, duplicates, missing fields, outliers, and inconsistencies
Assist with data cleaning, reconciliation, validation, and resolution of data queries
Maintain documentation of data corrections, updates, and quality checks
Assist in developing and updating data dictionaries, codebooks, and naming conventions
Prepare routine and ad hoc reports for research leadership, investigators, sponsors, funders, and internal teams
Support dashboards, performance trackers, and visual summaries of study or program progress
Track enrollment, retention, visit completion, screening outcomes, data completeness, and reporting deadlines
Assist with grant reporting, study progress reports, quality improvement updates, and leadership summaries
Maintain electronic files, data repositories, and study-specific data systems
Support setup and maintenance of data collection tools, forms, surveys, and tracking systems
Assist with user access, data security, and role-based permissions
Support integration of data from electronic health records, survey tools, REDCap, Excel, sponsor portals, and shared drives
Ensure data files are stored, named, and maintained according to organizational and study-specific procedures
Support audit readiness and maintain data-related study files
Notify supervisors of data concerns, confidentiality issues, or significant inconsistencies
Collaborate with Clinical Research Coordinators, research staff, investigators, supervisors, clinical teams, grant staff, and leadership
Participate in research, grant, evaluation, and quality improvement meetings
Provide basic technical assistance with data collection tools and reporting templates
Support accuracy, accountability, compliance, and continuous improvement

Requirements

What you’ll need

Bachelor’s degree in data management, health information management, public health, statistics, healthcare administration, information systems, or related field preferred
Experience with data entry, database maintenance, reporting, or healthcare/research data tracking
Strong proficiency with Microsoft Excel and Microsoft Office
Strong attention to detail and ability to identify inconsistencies in data
Ability to manage multiple data requests, deadlines, and reporting requirements
Ability to handle confidential information appropriately
Strong written and verbal communication skills
Experience in clinical research, healthcare, public health, grants management, or quality improvement preferred
Familiarity with electronic health records, REDCap, electronic data capture systems, Microsoft Forms, Power BI, Tableau, or similar platforms preferred
Knowledge of HIPAA, human subjects protection, and data security standards preferred
Experience creating dashboards, pivot tables, charts, and summary reports preferred
Experience working with FQHCs, community health centers, or underserved patient populations preferred
Must follow HIPAA, human subjects protection requirements, sponsor requirements, and organizational data security policies
Must maintain confidentiality of participant, patient, and organizational data

Benefits

Comp & perks

Some local travel, evening hours, or flexible scheduling may be required depending on study needs
Participation in training, team meetings, quality improvement activities, and performance review processes
Equal opportunity employment