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Administrative Assistant
Allocator One. Provide administrative support to leadership and the wider team .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with proficiency in managing calendars, meetings, and logistics. Possesses excellent communication skills in English, with a proactive and service-oriented approach to support leadership and team operations.
Highest-signal resume keywords
Administrative SupportCalendar CoordinationGoogle WorkspaceMicrosoft OfficeOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office AdministrationExpense TrackingDocumentation ManagementOnboarding ActivitiesLogistics Coordination
Soft Skills
Attention to DetailProactive MindsetService-OrientedAdaptabilityCommunication Skills
Industry Keywords
Executive AssistanceCustomer ServiceHospitalityVendor CoordinationInternal Events Support
About the role
Key responsibilities & impact- Provide administrative support to leadership and the wider team
- Coordinate calendars, meetings, travel arrangements, and logistics
- Assist with office administration and day-to-day operations
- Support internal events, meetings, and company initiatives
- Maintain administrative records and company documentation
- Coordinate with vendors, suppliers, and service providers
- Assist with onboarding activities and office logistics
- Support finance with invoices, expense tracking, and administrative tasks
- Help improve administrative processes and provide operational support as needed
- Take on additional responsibilities as the role evolves and the company grows
Requirements
What you’ll need- Previous experience in administration, executive assistance, office support, hospitality, customer service, or a similar people-focused role
- Candidates with a hospitality background are strongly encouraged to apply
- Excellent organizational skills with strong attention to detail
- Friendly, proactive, and service-oriented mindset
- Strong written and verbal English communication skills
- German is a plus
- Comfortable using Google Workspace and Microsoft Office
- Eager to learn, adaptable, and excited to grow into a broader operational role over time
Benefits
Comp & perks- Hybrid work environment based in Vienna
- High ownership and opportunities for professional growth
- Competitive compensation
- Work alongside an international team across Europe, Asia, and the Americas