Associate Director – Proposals

Altasciences

. Lead and execute fully compliant, compelling, and winning proposals .

Posted 11/12/2026full-timeRemote • Canada, United StatesSenior💰 CA$91,813 - CA$122,418 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing the proposal process, including RFP analysis, budget preparation, and compliance with proposal requirements. Proven ability to lead teams, communicate effectively, and build strong relationships with stakeholders.

Highest-signal resume keywords

Proposal ManagementBudget PreparationRFP AnalysisSupervisory ExperienceExcellent Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BudgetingRFP Life Cycle ManagementProposal Content DevelopmentRoot Cause AnalysisStudy Protocol Interpretation

Soft Skills

Relationship BuildingTime ManagementSelf-MotivationIntegrityInitiative

Tools & Technologies

MS WordMS ExcelMS OutlookMS PowerPointSalesforce

Industry Keywords

CROPhase 1Proposal ProcessStakeholder CollaborationClient-Specific Templates

About the role

Key responsibilities & impact

Lead and execute fully compliant, compelling, and winning proposals
Manage the proposal process from pre-RFP through customer award debriefs
Prepare budgets and ensure all required proposal sections are covered
Contribute to proposal content as needed
Provide departmental oversight and assigned support
Supervise 4 to 6 direct reports, manage workload and time, and conduct performance evaluations
Lead proposal submissions, including RFP analysis, bid coordination, response development, and submission
Support implementation of a harmonized proposal process across Altasciences
Keep stakeholders informed about proposal information, changes, delays, and amendments
Collaborate with stakeholders to include relevant data points in submissions
Collaborate with Clinical and Research Service to establish study assumptions
Ensure submissions are accurate, complete, and compliant with RFP requirements
Ensure prices reflect agreed mark-up rates and study details
Analyze study synopses and protocols to capture study complexities in budgets
Update budgets based on stakeholder feedback and guidelines
Support Business Development with budget modifications throughout the study life cycle
Prepare budgets in client-specific templates via mapping when required
Evaluate quality issues through root cause analysis and implement corrective and preventative actions through resolution

Requirements

What you’ll need

Bachelor’s Degree completed
Minimum of 4-6 years' experience in budgeting (CRO and Phase 1)
1-3 years' experience in a supervisory role
Proficiency with MS Word, Excel, Outlook, and Power Point
Experience with Salesforce an asset
Excellent verbal and written communication skills
Ability to read and interpret RFP’s and protocols
Ability to speak effectively before groups of customers or employees of the organization
Knowledge of RFP life cycle management
Proven ability to communicate company proposal objectives and key characteristics to management and teammates, in writing and oral presentations
Personal/professional integrity and discretion in handling confidential information
Ability to develop strong trusting relationships to gain support and achieve results
Ability to manage multiple conflicting priorities
Self-directed, motivated, and willing to take initiative to identify and anticipate client needs
Ability to work overtime, holidays, weekends, and evening hours as needed
Available to travel 5-10% in Canada and the United States
Fluency in English is an essential requirement

Benefits

Comp & perks

Health/Dental/Vision Insurance Plans
401(k)/RRSP with Employer Match
Paid Vacation and Holidays
Paid Sick and Bereavement Leave
Employee Assistance & Telehealth Programs
Telework when applicable
Training & Development Programs
Employee Referral Bonus Program