Medical Administrative Assistant

Altasciences

. Provide administrative assistance to the Clinical Principal Investigator and the Director, Clinical Operations.

Posted 11/3/2026full-timeMontreal • CanadaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including data compilation, report generation, and scheduling for clinical operations. Proficient in managing regulatory documentation and ensuring compliance with industry standards while maintaining confidentiality.

Highest-signal resume keywords

Bilingual Communication SkillsRegulatory Document ManagementMicrosoft Office ProficiencyOrganizational SkillsProblem Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data CompilationReport GenerationSchedulingDocumentation AssemblyExpense Reporting

Soft Skills

Excellent CommunicationMulti-taskingAutonomyDiscretionCalm Demeanor

Tools & Technologies

Microsoft OfficeOutlookAdobe Acrobat

Industry Keywords

Clinical ResearchRegulatory ComplianceClinical TrialsPrincipal InvestigatorSub-Investigators

About the role

Key responsibilities & impact

Provide administrative assistance to the Clinical Principal Investigator and the Director, Clinical Operations.
Gather and compile data to generate various reports.
Schedule the Clinical Principal Investigator for dosing and screening activities.
Book meetings and resources for internal and external clients.
Assemble all documentation for trials.
Prepare and follow up on signatures from Principal Investigator, Sub-Investigators and clinical operators.
Ensure regulatory documents are signed on time by doctors.
Prepare and follow up on the protocol training process.
Ensure expense reports are completed and submitted in a timely manner.
Act as backup for other members of the administrative team.

Requirements

What you’ll need

High school degree completed.
Excellent communication skills in both French and English.
Able to multi-task, prioritise.
Good organisational skills.
Shows autonomy and good initiative.
Proven ability to be discrete and confidential.
Problem solver.
Calm demeanor with excellent people skills.
Experience with Microsoft Office, Outlook, Adobe Acrobat.
Fluency in English is an essential requirement, including for study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

Benefits

Comp & perks

Health/Dental/Vision Insurance Plans
401(k)/RRSP with Employer Match
Paid Vacation and Holidays
Paid Sick and Bereavement Leave
Employee Assistance & Telehealth Programs
Telework when applicable
Training & Development Programs
Employee Referral Bonus Program
Annual Performance Reviews