Intern, Operations

American Heart Association

. Assist with the end-to-end contracting process, including preparing templates, gathering attachments, routing documents, and tracking approvals .

Posted 9/24/2026part-timeRemote • Texas • United StatesEntry Level💰 $23 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong attention to detail and accuracy in data entry while managing multiple assignments in a fast-paced environment. Proficient in Microsoft Excel, Word, and CRM systems like Salesforce, with a focus on contract management and administrative support.

Highest-signal resume keywords

Contract ManagementData Entry AccuracyMicrosoft Excel ProficiencySalesforce ExperienceStrong Written And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Contract PreparationInvoice ProcessingBudget ReconciliationData MaintenanceProcess Improvement

Soft Skills

Attention To DetailTask PrioritizationCollaborationDiscretionTime Management

Tools & Technologies

SmartsheetSalesforceMicrosoft WordMicrosoft OutlookMicrosoft TeamsMicrosoft PowerPointCanva

Industry Keywords

Business AdministrationNonprofit ManagementHealth AdministrationRemote WorkConfidential Information Handling

About the role

Key responsibilities & impact

Assist with the end-to-end contracting process, including preparing templates, gathering attachments, routing documents, and tracking approvals
Maintain the contract repository by filing executed agreements and updating contract data
Perform basic invoice processing, verify coding, and prepare documents for Finance review
Reconcile small budget line items and assist with monthly expense tracking and simple reporting
Enter and maintain accurate data in Smartsheet, Salesforce, Excel, or other team systems
Respond to internal requests for documentation, archive retrieval, and contract copies
Participate in process improvement discussions and pilot small automation or tracking enhancements
Provide general administrative support, including scheduling meetings, taking notes, and preparing meeting materials

Requirements

What you’ll need

Senior or graduate student pursuing a degree in business, non profit management, or health administration
Strong attention to detail and accuracy in data entry
Proficient with Microsoft Excel and Word
Experience with Smartsheet, Salesforce, or similar CRMs is a plus
Strong written and verbal communication skills
Ability to prioritize tasks, meet deadlines, and manage multiple assignments
Comfortable working in a collaborative, fast-paced environment
Ability to handle confidential information with discretion
Intermediate to excellent proficiency in MS Word, Excel, Outlook, Teams, and PowerPoint
Basic knowledge of Canva
Reliable Wi-Fi connection
Minimum availability of 20 hours per week, Monday-Friday, between 9:00 a.m. and 5:00 p.m.
Must be legally authorized to work in the United States for any employer without sponsorship, now or in the future
Remote work must be performed inside the United States, not in a foreign country

Benefits

Comp & perks

Work-life harmonization resources
Access to Heart U, the American Heart Association’s corporate university
Local and National Center training and support
Ongoing professional development and training
Employee Resource Groups (ERGs)
Professional mentoring program
Access to Teladoc General Medical and Behavioral Health programs
Employee Assistance Program (EAP) at no cost
Competitive compensation
Opportunity to gain practical job skills and career-path exposure
Reliable Wi-Fi connection required for remote work