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Project Support Associate, Higher Education in Prison – Part-Time
American Institutes for Research. Provide administrative, research, logistical, and production support for AIR’s higher education in prison technical assistance portfolio .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project management skills, including the ability to track deliverables and manage multiple workstreams effectively. Proficient in administrative support, including meeting coordination, documentation, and communication with diverse stakeholders.
Highest-signal resume keywords
Project Management PrinciplesMicrosoft Office Suite ProficiencyVirtual Convening CoordinationQuality Control and AssuranceOrganizational and Time Management Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementMeeting CoordinationDocumentation PreparationQuality ControlLiterature ReviewEnvironmental ScansAction Item TrackingVersion ControlData SynthesisTranscription
Soft Skills
Analytic SkillsWriting SkillsOrganizational SkillsCustomer Service OrientationConfidentiality Maintenance
Tools & Technologies
Microsoft TeamsAirtableSharePointWindows-based EnvironmentsVirtual Convening Platforms
Industry Keywords
Higher Education in PrisonCorrectional EducationPostsecondary AccessReentryTechnical Assistance
About the role
Key responsibilities & impact- Provide administrative, research, logistical, and production support for AIR’s higher education in prison technical assistance portfolio
- Coordinate logistics for meetings, recurring virtual convenings, and working sessions, including scheduling, registration, attendance tracking, and follow-up
- Prepare agendas, pre-reading, supporting documents, notes, minutes, and next steps
- Capture meeting notes and transcripts and produce concise summaries, decision records, and action-item lists
- Support literature reviews, environmental scans, resource inventories, and reference-list compilation
- Route draft materials through quality assurance and review processes and perform quality-control reviews
- Track deliverables, assignments, timelines, and milestones across concurrent workstreams; monitor progress and flag schedule risks
- Maintain processes, procedures, tracking tools, project documentation, records, shared file structures, and version control
- Support onboarding of participants and partners and assist project leadership with communications
- Provide administrative support to senior staff and project leaders, including calendar scheduling and meeting coordination
- Monitor and report progress, deliverable status, and feedback; participate in team meetings and project planning
- Perform other duties as assigned
Requirements
What you’ll need- HS diploma and 2+ years of relevant experience, or Bachelor's degree
- Office or project management experience, preferably supporting technical assistance, research, or convening work
- Understanding of project management principles and practices, including tracking deliverables across multiple concurrent workstreams
- Experience coordinating virtual convenings, working groups, advisory bodies, or communities of practice
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft Teams, and Windows-based work environments
- Experience with Airtable and SharePoint
- Familiarity with virtual convening platforms, including registration, polling, and transcription features
- Ability to synthesize discussion into clear, concise notes, summaries, and action items
- Strong accuracy in tracking review cycles and version control across collaboratively developed materials
- Excellent proofreading, language, analytic, writing, organizational, and time management skills
- Ability to maintain confidentiality and handle sensitive information
- Ability to work collaboratively across multiple external partner organizations and adapt communication to varied audiences
- Ability to work independently, manage competing priorities, and adapt to changing deadlines
- Customer service-oriented mindset
- Currently authorized to work in the U.S. on a full-time basis
- Employment-based visa sponsorship is not available
- Qualified candidates may need to meet certain residency requirements depending on project work
- Interest in or familiarity with higher education in prison, correctional education, postsecondary access, or reentry preferred; direct expertise is not required
- Selected candidates must adhere to child safeguarding standards and undergo reference and background checks
Benefits
Comp & perks- AIR’s Total Rewards Program
- Flexible work location: remotely within the United States or from a U.S. office location
- Equal employment opportunity/affirmative action employer
- Reasonable accommodation for disabilities during the employment process
- Reference and background checks
- Drug-free work environment