Administrative Assistant

AMERICAN SYSTEMS

. Draft, edit, and officially route executive correspondence, policy memoranda, standard operating procedures, and administrative documentation .

Posted 9/21/2026full-timeMiddletown • Rhode Island • United StatesMid-LevelSenior💰 $18 - $29 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administrative support, including drafting and editing executive correspondence, managing calendars, and coordinating logistics. Proficient in data analysis and reporting, with strong organizational skills and attention to detail.

Highest-signal resume keywords

Executive Correspondence DraftingCalendar ManagementData Analysis and ReportingLogistics CoordinationMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Drafting and EditingData Compilation and AnalysisLogistics CoordinationRecords ManagementCalendar ManagementSOP DevelopmentFreight HandlingMateriel AccountabilityReport CreationProofreading

Soft Skills

Strong Verbal CommunicationStrong Written CommunicationOrganizational SkillsAttention to DetailSound Judgment

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook

Certifications & Qualifications

Secret Clearance Eligibility

Industry Keywords

Administrative ProceduresOffice OperationsProject SupportFinance SupportHuman Resources SupportPurchasing SupportLogistics Support

About the role

Key responsibilities & impact

Draft, edit, and officially route executive correspondence, policy memoranda, standard operating procedures, and administrative documentation
Maintain calendars covering staff leave, project schedules, and key event timelines
Audit incoming and outgoing materiel records across commercial and defense vendors
Track and manage post-meeting action items and provide periodic status updates to leadership and stakeholders
Coordinate domestic CONUS and international OCONUS freight handling, packaging, customs compliance, and shipping logistics
Transport non-sensitive and sensitive mission-critical materiel according to courier protocols
Provide dedicated on-site office presence for immediate administrative actions, ad hoc meetings, and day-to-day operational support
Support functional areas including finance, purchasing, human resources, and project or technical units
Set up and maintain files, handle callers and referrals, arrange meetings and conferences, and process mail
Review documents for grammatical usage and answer questions about office operations and policies
Gather, compile, record, track, verify, and analyze data from multiple sources
Use software applications to create reports, statistics, timelines, tables, graphs, correspondence, and presentations
Provide information on functional unit processes and procedures
Assist, train, or coordinate less experienced Administrative Assistants and Clerks

Requirements

What you’ll need

Eligible for Secret Clearance
High School Diploma or GED required
Minimum of 4 to 6+ years of related administrative experience, depending on level
Experience supporting finance, purchasing, human resources, logistics, or technical/project teams
Ability to draft, edit, proofread, and route executive correspondence, policy memoranda, standard operating procedures, and other administrative documentation
Experience maintaining calendars, scheduling meetings and conferences, and tracking staff leave and event schedules
Ability to gather, compile, review, analyze, and report on data from multiple sources
Experience tracking action items, maintaining status updates, and supporting leadership with timely administrative follow-through
Knowledge of office operations, administrative procedures, and records management practices
Experience coordinating shipping logistics, freight handling, packaging, and materiel accountability is preferred
Ability to handle sensitive and mission-critical materials in accordance with established procedures
Strong verbal and written communication skills with the ability to interface professionally with internal and external stakeholders
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
Ability to create reports, timelines, tables, graphs, correspondence, and presentations using office software tools
Strong organizational skills, attention to detail, and ability to work independently on moderately difficult assignments requiring sound judgment
Ability to provide on-site office support and respond to immediate administrative requirements as needed

Benefits

Comp & perks

Healthcare benefits
Paid leave
Retirement plans
Insurance programs
Education and training assistance