Administrative Assistant

Ameriprise Financial Services, LLC

. Directly support Senior Leaders in managing accountabilities for the executive office .

Posted 10/23/2026full-timeGurugram • IndiaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing executive office operations, including calendar management, communication development, and coordination of complex meetings. Proficient in utilizing tools like MS Office and Salesforce to support leaders and drive results in a fast-paced, multinational environment.

Highest-signal resume keywords

Calendar ManagementExecutive Office ManagementCommunication DevelopmentMS Office ProficiencyMultinational Company Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExecutive Office ManagementCommunication DevelopmentInformation SynthesisMeeting Coordination

Soft Skills

Influencing SkillsAbility to Work Under PressureAdaptability to Changing PrioritiesTeam Collaboration

Tools & Technologies

MS OfficeOutlookExcelSalesforceMS TeamsBOX

Industry Keywords

Executive OfficeVirtual EnvironmentMultinational CompaniesUS-Based Companies

About the role

Key responsibilities & impact

Directly support Senior Leaders in managing accountabilities for the executive office
Manage communications, business agendas, interactions with executive direct reports and office operations
Manage calendars for multiple leaders, advisors and teams across geographies and time zones
Coordinate domestic and international travel arrangements and reservations
Submit expenses for leaders and teams
Identify, delegate and act on emails on behalf of the leader
Liaise with corporate colleagues, employees, advisors and external clients on behalf of the leader’s office
Prepare materials and agendas for daily, weekly and monthly team meetings and Town Halls
Prepare presentations, communications and talking points for the leader
Manage interactions with advisors, corporate leaders, employees and external clients in the leader’s absence
Track action items and summarize miscellaneous reports and documents
Ensure specific assignments and deliverables are completed

Requirements

What you’ll need

Relevant experience in managing an executive’s office, scheduling or voice process
Exceptional communication development and ability to synthesize information and write for understanding at all organizational levels
Experience influencing at all levels of the organization and proven ability to drive results through others
Proven ability to work under pressure with undefined processes, tight deadlines and frequently changing priorities
Ability to work with teams and leaders in a virtual environment
Calendar management skills, including coordination of complex executive meetings
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Bachelor’s/Master’s degree in any discipline
Proficiency in Outlook, Excel, Salesforce, MS Teams and BOX
Experience working in multinational companies or US-based companies

Benefits

Comp & perks

Inclusive, collaborative culture
Opportunities to make an impact at the office and in the community
Hybrid work arrangement: work in the office at least three days per week and from home up to two days per week
Equal opportunity employer
Reasonable accommodation support during recruitment for individuals with disabilities