Administrative Coordinator

Amgen

. Provide high-quality, complex administrative support to executive leaders, directors, and cross-functional teams .

Posted 10/9/2026full-timeUnited StatesJuniorMid-Level💰 $69,641 - $94,221 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing high-quality administrative support, managing complex calendars, and coordinating logistics for meetings and events. Proficient in financial processes, including expense reporting and budget tracking, while maintaining confidentiality and compliance with internal policies.

Highest-signal resume keywords

Calendar ManagementMicrosoft Office SuiteExpense ReportingOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportCalendar ManagementExpense ReportingBudget TrackingMeeting CoordinationTravel ArrangementsDocument ManagementInvoicingData EntryProject Coordination

Soft Skills

Organizational SkillsTime ManagementProblem-SolvingDiscretionProactive Mindset

Tools & Technologies

Microsoft OutlookMicrosoft ExcelMicrosoft PowerPointMicrosoft WordMicrosoft TeamsSharePoint

Industry Keywords

Administrative ExperienceCross-Functional CollaborationInternal CommunicationsVendor ManagementEvent Coordination

About the role

Key responsibilities & impact

Provide high-quality, complex administrative support to executive leaders, directors, and cross-functional teams
Manage complex executive and team calendars across multiple time zones
Identify scheduling conflicts and recommend solutions
Coordinate candidate interviews, onboarding, and team logistics
Plan and execute internal and external virtual and in-person meetings
Prepare agendas, capture meeting minutes, and track follow-ups and action items
Coordinate meeting rooms, catering, A/V setup, and visitor accommodations
Support large-scale events, offsites, and training sessions
Coordinate domestic and international travel arrangements and manage itineraries
Prepare and submit expense reports
Manage purchase orders, invoices, expense processes, budget tracking, and reporting
Maintain department files, databases, and documentation systems
Ensure compliance with internal policies and procedures
Maintain distribution lists, organizational charts, and contact databases
Support internal communications and team updates
Serve as a primary point of contact for administrative inquiries
Coordinate cross-functional collaboration with internal and external stakeholders
Manage administrative aspects of vendor and partner relationships
Support vendor onboarding and related documentation
Participate in project teams and special initiatives
Track deliverables, timelines, and key actions

Requirements

What you’ll need

Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR high school diploma / GED and 4 years of administrative experience
3-5+ years of experience supporting multiple leaders or large teams preferred
Extensive experience managing complex calendars across time zones preferred
Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, SharePoint) preferred
Experience with expense systems, invoicing, and financial processes preferred
Exceptional organizational and time management skills
Strong written and verbal communication skills
Ability to operate in a fast-paced, deadline-driven environment
High level of discretion with confidential information
Proactive, solutions-oriented mindset with strong problem-solving capabilities

Benefits

Comp & perks

A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions
Group medical, dental and vision coverage
Life and disability insurance
Flexible spending accounts
Discretionary annual bonus program
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models where possible
Career development opportunities
Financial plans with opportunities to save towards retirement or other goals
Work/life balance support