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About the role
Key responsibilities & impact- Strategically manage the VP’s complex calendar, proactively resolving conflicts and aligning with business priorities
- Prepare agendas, resources, and pre-reads for external meetings and internal PA&S leadership team meetings
- Coordinate domestic and international travel and logistics, including itineraries and documentation
- Manage expense reporting, timekeeping, and approvals in compliance with corporate policies
- Oversee key corporate initiatives such as HR training and compliance
- Develop and distribute executive communications on behalf of the VP and PA&S leadership team
- Maintain engagement, compliance, external meeting, recognition, and culture plans
- Handle sensitive and highly confidential communications and strategic initiatives
- Prepare and edit correspondence, presentations, and briefing materials
- Attend leadership meetings, take notes, manage follow-ups, and support deliverables
- Collaborate with the Strategic Planning & Operations director on calendars, engagement plans, culture calendars, and recognition opportunities
- Support talent onboarding and offboarding
- Liaise with Patient Access and Services leadership, Rare Disease Commercial, Corporate Affairs, enterprise functions, and external partners
- Serve as a point of contact for stakeholders on behalf of the VP
- Plan and coordinate leadership meetings, team offsites, and business reviews
- Track timelines and deliverables for strategic initiatives and executive-level projects
- Manage logistics for internal and external events, advisory boards, and cross-functional planning sessions
- Assist with budget tracking and procurement for the VP’s office
Requirements
What you’ll need- Associate’s degree and 4 years of administrative experience; OR high school diploma / GED and 6 years of administrative experience
- Bachelor’s degree preferred
- Executive assistance experience
- Strong technical knowledge and experience especially with Amgen’s internal infrastructures
- Ability to attend onsite meetings in Deerfield
- Experience with Microsoft Vista, Microsoft Visio, SharePoint, SAP, IS Online Service Request, Help Desk, Concur/Expense Reporting, Carlson Wagonlit Travel, and e-Finity
- Exceptional oral and written communication skills
- Ability to function autonomously
- Ability to meet agreed-upon deadlines
- Close attention to detail and ability to manage several projects simultaneously
- Team-oriented ability to function as an integral member of a small team
- Leadership skills
- Interpersonal skills
- Microsoft Suite proficiency
- Time management and project management skills
- Innovative, creative, and flexible
- Ability to work 7:00 AM–4:00 PM PST, Monday–Friday
- U.S.-based candidate
Benefits
Comp & perks- A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions
- Group medical, dental and vision coverage
- Life and disability insurance
- Flexible spending accounts
- Discretionary annual bonus program
- Stock-based long-term incentives
- Award-winning time-off plans and bi-annual company-wide shutdowns
- Flexible work models, including remote and hybrid work arrangements, where possible
- Career development opportunities
- Work/life balance support