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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced expertise in executive administrative support, particularly in managing complex calendars, travel logistics, and budget reconciliation for C-level executives. Proficient in utilizing digital productivity tools and maintaining confidentiality while executing high-priority tasks.
Highest-signal resume keywords
Executive Administrative SupportCalendar ManagementTravel Logistics CoordinationMicrosoft Office Suite ExpertiseDigital Productivity Tools Mastery
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel Logistics CoordinationBudget ReconciliationExpense ReportingVendor NegotiationProject ManagementDocument ManagementMeeting PreparationCross-Departmental CollaborationContext-Switching
Soft Skills
Verbal CommunicationWritten CommunicationJudgmentInitiativeProblem-Solving
Tools & Technologies
Microsoft Office SuiteConcurSlackJiraConfluenceZoom
Certifications & Qualifications
Associate's DegreeBachelor's Degree (Preferred)
Industry Keywords
Tech IndustrySaaSHigh-Growth OrganizationC-Level SupportMatrixed Organization
Tech Stack
Tools & technologiesSwitching
About the role
Key responsibilities & impact- Proactively manage complex, high-volume calendars for the CTO and Technology VPs across multiple time zones
- Forecast long-range strategic priorities and resolve scheduling conflicts
- Coordinate end-to-end domestic and international travel logistics, including itineraries, transport, and lodging
- Prepare and process expense reports, track invoices, and reconcile budgets in compliance with company policy
- Triage urgent requests and track action items across leadership lines
- Prepare leaders for key meetings with background materials, agendas, and briefings
- Lead planning and logistics for technology town halls, the Annual Product & Technology Conference for 700+ attendees, VP leadership offsites, departmental workshops, and team-building events
- Manage vendor negotiations, venue bookings, catering, AV setups, and attendee travel arrangements
- Process POs and invoices and manage vendor/contract documentation for the Technology organization
- Lead or support cross-departmental administrative projects and ad-hoc initiatives
- Provide cross-coverage for other C-suite and VP executive assistants during absences
- Contribute to administrative best practices across the company
Requirements
What you’ll need- 6+ years of executive administrative support experience supporting C-level executives and VPs
- Experience preferably within a tech, SaaS, or high-growth matrixed organization
- Associate's degree required; Bachelor's degree preferred (or equivalent practical experience)
- Proven capability operating at a senior individual contributor level (High Complexity)
- Demonstrated skill balancing work streams and context-switching effectively across multiple senior executives
- Advanced expertise in Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, Word)
- Strong aptitude to quickly master digital productivity, collaboration, and travel/expense management tools such as Concur, Slack, Jira/Confluence, and Zoom
- Impeccable verbal and written communication skills
- Absolute integrity and judgment when handling highly sensitive, proprietary, and confidential information
- High initiative, sound judgment, and ability to drive tasks to completion independently
- Calm under pressure with a flexible, solution-oriented approach
- All job offers contingent on a background check screen
Benefits
Comp & perks- Eligibility for bonus
- Equity
- Comprehensive health benefits
- Dental benefits
- Vision benefits
- Location-flexible work approach, subject to location restrictions and role requirements
- Reasonable accommodations for qualified individuals with disabilities