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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in fund administration and operations, with a strong focus on investor subscriptions, capital closings, and compliance within private markets. Proven ability to lead teams, manage operational queues, and implement process improvements in a controls-conscious environment.
Highest-signal resume keywords
Fund Administration ExperienceInvestor Subscriptions ManagementCapital Closings ExpertiseTeam LeadershipCompliance and Audit Knowledge
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Fund OperationsSPV SetupSubscription ReviewCapital CallsSide LettersMulti-Close MechanicsKYC/AML ComplianceAudit-Ready DocumentationProcess ImprovementOperational Cost Analysis
Soft Skills
CoachingCustomer ServiceHigh Emotional IntelligenceSystems-Analytic Skills
Industry Keywords
Private MarketsInstitutional ClientsVenture Fund StructuresRegulated Financial ServicesFund Services
About the role
Key responsibilities & impact- Lead the Subscriptions & Closings team day-to-day, including priority setting, coverage and workload planning, coaching, and development
- Hold the team accountable for setup accuracy and closing turnaround SLAs
- Own end-to-end fund and SPV setup, subscription review, proration, and closing confirmation
- Act as final escalation point for operational issues and compliance/control risks, including KYC/AML flags, sanctions screening, and subscription document exceptions
- Serve as direct S&C contact for GPs and institutional customers
- Translate customer needs into product requirements and repeatable processes
- Own playbooks and execution for institutional and traditional fund closings, including side letters, capital calls, multi-close, and parallel-fund administration
- Own control checkpoints, segregation of duties, audit-ready documentation, and root-cause remediation
- Identify, specify, and ship product and process improvements with Product and Engineering
- Contribute client pain points and operational cost analysis to the GP Services product roadmap
- Collaborate with Global Portfolio, Fund Services, Tax, and Compliance
- Support team design, hiring, and capacity planning
- Report to the Director of GP Services
Requirements
What you’ll need- 4+ years in fund administration, fund operations, or investor services within private markets
- Direct hands-on experience with investor subscriptions, capital closings, and fund or SPV setup
- Direct experience closing traditional closed-end/drawdown funds, including capital calls, side letters, and multi-close mechanics
- Experience in a controls-conscious environment involving audit, compliance, AML/KYC, or regulated financial services
- Strong customer service experience serving GPs, LPs, or institutional clients in private markets or fund administration
- 1+ years managing or leading a team
- Track record of coaching people and running a high-volume operational queue against SLAs
- Working knowledge of venture fund structures, including SPVs, traditional funds, rolling funds, and drawdown/closed-end fund mechanics
- Knowledge of subscription and purchase documents and side letters
- Product mindset with experience turning operational pain into tooling or process changes
- High EQ and strong systems-analytic skills
- Experience in a rapidly scaling fintech or fund services environment, or disposition to thrive amid rapid change
Benefits
Comp & perks- Competitive base salary
- Benefits package
- Equity package
- Additional Total Rewards package details provided during recruitment
- Equal opportunity employer