Business Operations Specialist

ANNA (Allied Network for Neurodevelopmental Advancement)

. Own end-to-end employee onboarding, including pre-boarding, day-one experience, equipment provisioning, system access, I-9 and eligibility documentation, benefits enrollment hand-off, and 30/60/90 check-ins .

Posted 11/12/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $24,000 - $38,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in end-to-end employee onboarding and offboarding processes, maintaining accurate HRIS data, and managing recruiting activities. Proficient in utilizing generative AI tools and maintaining compliance with HR policies and documentation.

Highest-signal resume keywords

Employee Onboarding ManagementHRIS AdministrationGenerative AI Tools ProficiencyUS-Based Startup ExperiencePolicy Document Drafting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

OnboardingOffboardingHR AdministrationData AccuracySQLSpreadsheet FormulasNo-Code AutomationRecruiting CoordinationDocumentation MaintenanceAudit Support

Soft Skills

Professional CommunicationAttention to DetailDiscretionCollaborationProblem-Solving

Tools & Technologies

AshbyClaudeChatGPTMCPZapierAsanaSharePointMicrosoft 365SalesforceIndeed

Industry Keywords

People OperationsHR CoordinationHealthcareBehavioral HealthRegulated IndustryHigh-Growth StartupComplianceVendor ManagementOperational SOPsI-9 Audits

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

Own end-to-end employee onboarding, including pre-boarding, day-one experience, equipment provisioning, system access, I-9 and eligibility documentation, benefits enrollment hand-off, and 30/60/90 check-ins
Own employee offboarding, including separation logistics, system deprovisioning, exit interviews, equipment returns, and documentation
Maintain Ashby as the source of truth for recruiting activity, including pipelines, templates, approval flows, job postings, and interview plans
Manage Indeed job postings and sponsorships, monitor spend and applicant flow, and adjust campaigns
Maintain the Open Roles Tracker and build recruiting reports and automations
Maintain accurate, audit-ready employee records, files, and HRIS data
Keep policies, handbooks, SOPs, and state addenda current and version-controlled
Support I-9 audits, ACQ accreditation documentation, training records, and state and federal reporting
Serve as a point of contact for employee questions during US business hours
Handle operational projects including vendor onboarding, license tracking, internal events, offsite logistics, research, SharePoint and Company Hub upkeep, and document cleanup
Partner with Finance, IT, Clinical Operations, and external vendors
Build and document AI-native workflows using Claude, ChatGPT, MCP, Zapier, Asana, SharePoint, Rippling, and Ashby
Draft internal communications and maintain the internal knowledge base

Requirements

What you’ll need

3+ years of experience in People Operations, HR coordination, business operations, recruiting coordination, or a closely related role at a fast-paced company
Hands-on experience running onboarding, offboarding, or HR administration in an HRIS
Strong daily, hands-on use of generative AI tools; Claude and ChatGPT preferred, with Gemini or Copilot acceptable
Excellent written English and clear, warm, professional communication over email, Microsoft Teams, and shared documents
Proven ability to work full-time US Eastern hours from the Philippines with a stable, reliable home work setup
High standard for accuracy and discretion with sensitive employee and company data
Fluency with at least one major ATS and at least one HRIS preferred
Experience supporting US-based startups or scale-ups from the Philippines preferred
Experience in healthcare, behavioral health, or another regulated industry preferred
Familiarity with MCP servers, Claude Projects, Cowork, and AI integrations with Asana, SharePoint, Microsoft 365, or Salesforce preferred
Experience in a high-growth or scaling startup environment preferred
Comfort with light SQL, spreadsheet formulas, or no-code automation tools preferred
Experience drafting or maintaining HR policy documents, vendor contracts, or operational SOPs preferred

Benefits

Comp & perks

Flexible PTO
US holidays observed
Full access to Claude, ChatGPT, and supporting AI tooling provided
Full-time schedule aligned with US Eastern Time business hours
Remote work from the Philippines
Equal opportunity workplace