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Office Coordinator – Contract
Aperia Technologies. Provide daily administrative support by preparing documents, entering data, filing records, and maintaining shared office information .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time management skills while managing confidential information with discretion. Proficient in Microsoft Office and Google Suite, with a high adaptability to changing environments and the ability to coordinate various administrative tasks effectively.
Highest-signal resume keywords
Organizational SkillsConfidential Information ManagementMicrosoft Office ProficiencyGoogle Suite ProficiencyTime Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document PreparationData EntryRecord FilingExpense TrackingOffice Supply ManagementEvent CoordinationOnboarding SupportClerical Support
Soft Skills
Attention to DetailWritten CommunicationVerbal CommunicationInterpersonal SkillsAdaptability
Tools & Technologies
Microsoft OfficeGoogle Suite
Industry Keywords
Administrative SupportOffice CoordinationRecordkeepingWorkplace SafetyConfidentiality
About the role
Key responsibilities & impact- Provide daily administrative support by preparing documents, entering data, filing records, and maintaining shared office information
- Welcome visitors and notify employee hosts while following company visitor and access procedures
- Receive and distribute incoming mail and packages and arrange outgoing shipments with accurate tracking
- Monitor office, kitchen, and breakroom supplies, submit replenishment requests, and place approved orders
- Check reception areas, conference rooms, kitchens, and shared spaces to ensure they are organized, stocked, and ready for use
- Coordinate cleaning or maintenance needs with service providers
- Support facilities requests by documenting issues, coordinating service visits, and tracking outstanding items
- Assist with Friday lunches, including headcounts, dietary requirements, catering, setup, and cleanup
- Assist with company events, employee celebrations, and meetings by coordinating invitations, supplies, catering, room arrangements, and onsite logistics
- Maintain purchasing and expense records, organize receipts, check invoices, and forward documentation for processing
- Support employee onboarding and departures by preparing workspaces, coordinating supplies and access items, and updating checklists with HR and IT
- Follow procedures for recordkeeping, confidentiality, and workplace safety; report hazards or operational concerns
- Complete additional clerical, administrative, and office support assignments as directed
Requirements
What you’ll need- High School Degree or equivalent (Associate degree preferred)
- 1-3 years of experience in an office clerk or office coordinator role
- Exceptional organizational, attention to details and time management skills
- Ability to manage confidential information with discretion and confidentiality
- Excellent written and verbal communication and interpersonal skills
- Proficiency with Microsoft Office and Google Suite
- Advanced tech savviness
- High adaptability to change and stressful situations
- Self-starter and goal oriented, undertake projects on your own initiative
- Must be authorized to work in the US on an ongoing basis without current or future employer sponsorship
- Candidates currently on F-1, OPT, STEM OPT status are not eligible for this role