Administrator

Apex Group Ltd

. Take responsibility for administering a client portfolio and providing high-quality customer service .

Posted 10/9/2026full-timeJohannesburg • South AfricaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in fund administration, client portfolio management, and regulatory compliance, with strong capabilities in communication and organization. Proficient in managing client relationships and ensuring adherence to statutory regulations and internal policies.

Highest-signal resume keywords

Fund Administration ExperienceRegulatory Compliance KnowledgeMicrosoft Office ProficiencyClient Relationship ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Fund AdministrationCorporate GovernanceAML/KYC KnowledgeCompany Law UnderstandingFinancial Statement PreparationClient Reporting ProceduresIncome Distribution ManagementAudit Planning AssistanceStatutory Regulation CompliancePayment Transaction Coordination

Soft Skills

Excellent Communication SkillsOrganizational SkillsTeam CollaborationAdaptabilityAttention to Detail

Certifications & Qualifications

LLBBComChartered Secretary

Industry Keywords

Financial ServicesFiduciary ServicesCorporate SolutionsIn-House Company SecretarialClient Portfolio ManagementRegulatory EnvironmentStatutory RegulationsAudit ComplianceClient Expectations ManagementAlternative Investment Fund Management

About the role

Key responsibilities & impact

Take responsibility for administering a client portfolio and providing high-quality customer service
Work closely with the management team while servicing offshore-based clients
Manage client requests, reporting, queries, and communications
Assist with organizing and supervising income distribution and ongoing administration processes
Ensure subscriptions, redemptions, and transfers are completed against monthly SLA deadlines
Monitor client and fund manager emails and resolve queries promptly
Coordinate regulatory obligations and administration requirements within deadlines
Follow customer-specific administration and reporting procedures
Assist accountants with audit planning and annual statutory financial statement filings
Build understanding of client portfolios, entity requirements, and applicable statutory regulations
Assist with bank account openings and coordinate AML/KYC requests
Assist with payment transactions for the client portfolio
Arrange and attend board meetings, prepare minutes, and maintain records and logs
Prepare and implement customer-specific governance and reporting procedures
Prepare documentation for signature and complete ad hoc administrative tasks
Ensure adherence to internal policies, controls, systems, and deadlines
Liaise with lawyers, auditors, bankers, tax advisors, and alternative investment fund managers
Build client relationships, respond to requests, and manage client expectations

Requirements

What you’ll need

At least 2+ years of experience in a fund administration role or relevant experience within financial services or law
An LLB, BCom, or a relevant business qualification is essential
Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles is advantageous
Proficiency in Microsoft Office (Word, Excel and Outlook)
Knowledge of the regulatory environment relating to fund management
Willingness to adapt, learn, and work with a team
Excellent written and verbal communication skills
Basic understanding of AML requirements
Working knowledge of Company Law and Corporate Governance is advantageous
Excellent organizational skills
Excellent attention to detail and accuracy
Ability to obtain data from multiple sources and interpret it accordingly
Ability to work in a team environment, including with colleagues in other jurisdictions
Being an admitted attorney would strengthen the application
Strong academic background in Chartered Secretary, Corporate Governance, Compliance, or similar fields is desirable