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Executive Assistant to Chief Information, Technology and Data Officer
APRA AMCOS. Manage the Chief Information Technology and Data Officer’s diary, priorities, correspondence, meetings and travel .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while managing executive schedules, coordinating governance processes, and maintaining compliance with cybersecurity standards. Proficient in utilizing Microsoft 365 and Atlassian tools to enhance administrative workflows and support business operations.
Highest-signal resume keywords
Microsoft 365 ProficiencyAtlassian Collaboration ToolsCybersecurity Concepts UnderstandingBudget Coordination ExperienceExecutive Support Experience
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Diary ManagementDocument PreparationData AnalysisReport PreparationVendor ManagementInvoice MatchingBudget ReportingGovernance ProcessesProject AdministrationAudit Evidence Collection
Soft Skills
Strong PrioritizationExcellent CommunicationSound JudgementProactive Problem-SolvingIntegrity
Tools & Technologies
Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsMicrosoft SharePointJIRAConfluenceAutomation ToolsAI Tools
Certifications & Qualifications
Post-Secondary Secretarial/PA Qualification
Industry Keywords
Business OperationsGovernanceCybersecurity ComplianceStakeholder RelationshipsAgile Methodologies
Tech Stack
Tools & technologiesCyber Security
About the role
Key responsibilities & impact- Manage the Chief Information Technology and Data Officer’s diary, priorities, correspondence, meetings and travel
- Prepare and quality-check executive documents
- Coordinate the divisional calendar and follow up decisions and commitments
- Coordinate Board and committee agendas, papers and reporting with the Company Secretary or governance lead
- Distribute approved papers securely and maintain meeting records and action registers
- Coordinate departmental planning, leadership meetings and IT project administration
- Maintain schedules, dashboards, governance calendars and document repositories
- Support policy reviews, service reporting and business continuity exercises
- Maintain cybersecurity risk and compliance trackers
- Follow up actions and securely collect audit evidence under specialist direction
- Coordinate awareness activities, access reviews and incident exercise logistics
- Provide administrative support during incidents as directed
- Support budgets, forecasts and expenditure reporting
- Coordinate purchase orders, accounts payable, invoice matching, expenses and credit card reconciliations
- Maintain vendor, contract, licence and renewal registers within approved processes
- Coordinate onboarding, role changes and offboarding with managers, HR and IT
- Build stakeholder relationships and use Microsoft 365, Atlassian collaboration tools, approved automation and AI responsibly to improve administrative workflows
Requirements
What you’ll need- Post-secondary secretarial/PA qualification
- Demonstrated experience supporting a senior executive or coordinating business operations in a complex environment
- Strong prioritisation, organisation and follow-through
- Excellent written and verbal communication
- High proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint
- Proficiency with Atlassian collaboration tools, including JIRA and Confluence
- Confidence maintaining registers, analysing routine data and preparing reports
- Practical understanding of technology and data functions, project and governance processes
- Understanding of cybersecurity concepts including confidentiality, access control, phishing and incident escalation
- Experience coordinating budgets, invoices, purchasing or vendors
- Sound judgement, discretion and integrity when handling Board material, commercial information and personal data
- Ability to work independently within clear authority limits
- Digital and AI literacy
- Proactive approach to problem-solving and accountability
- Ability to learn new systems, critically evaluate outputs and identify safe, practical workflow improvements
- Willingness to undertake training and participate in agile ways of working
- Some out-of-hours work required from time to time
Benefits
Comp & perks- Learning and development programs
- 18 weeks paid parental leave, including for adoption, foster or kinship care
- Discounted private health benefits
- Novated lease vehicle arrangements
- Access to financial services
- Employee assistance programs
- Friendly and collaborative work environment