Executive Assistant

Aprio

. Provide high-level administrative support to several firm leaders, independently and proactively managing workloads and project timelines.

Posted 9/25/2026full-timeMakati City • PhilippinesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in executive-level administrative support, including calendar management, travel coordination, and project management. Proficient in Microsoft Office Suite and capable of maintaining professionalism while managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

Executive Level Administrative SupportMicrosoft Office Suite ProficiencyCalendar ManagementTravel CoordinationProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingProject ManagementEvent Coordination

Soft Skills

Organizational SkillsAttention to DetailInterpersonal SkillsProactive Problem SolvingAdaptability

Tools & Technologies

Microsoft Office SuiteClickUp

Industry Keywords

Professional Services FirmExecutive SupportConfidential Business MattersClient LiaisonHybrid Work Arrangement

About the role

Key responsibilities & impact

Provide high-level administrative support to several firm leaders, independently and proactively managing workloads and project timelines.
Manage calendars, schedule appointments, and coordinate executive meetings, including agendas and pre-meeting materials.
Handle sensitive and confidential business matters and assist with special projects.
Coordinate travel arrangements, including transportation, lodging, and itineraries, and manage expense reports.
Act as liaison between executives and departments, clients, and external stakeholders.
Establish and maintain rapport with internal clients and vendors.
Assist with event coordination and management, including meetings, invitations, venues, catering, accommodations, and transportation.
Collaborate with other administrative assistants to complete projects.
Prepare expense reports, manage email, and use critical thinking to solve problems.
Welcome guests and clients in person or by telephone and answer or direct inquiries.
Manage special projects assigned by executives.
Collaborate frequently with the Executive Assistant to the firm’s COO.

Requirements

What you’ll need

Minimum of five years of executive level administrative support experience, preferably within a professional services firm.
Bachelor's degree from an accredited college/university or equivalent work experience.
Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
Prefer experience with ClickUp.
Ability to work a flexible schedule and overtime as needed.
Ability to be in the Columbia office approximately 4 days per week.
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
Strong attention to detail and accuracy.
Professional demeanor and strong interpersonal skills.
Able to consistently demonstrate high quality in work and relationships.
Proactive and able to anticipate the needs of the executives.
Ability to adapt to changing priorities.
Ability to work independently and as part of a team.
Ability to work in a fast-paced environment.
Ability to maintain a high level of professionalism at all times.
Amenable to a hybrid work arrangement (2 days onsite and 3 days WFH), with full-time onsite work required during the first 2 months.
Amenable to working on a night shift schedule (10pm - 7am PHT).

Benefits

Comp & perks

Wellness program
HMO coverage
Rewards and Recognition program
Free shuttle service (provided by CDC | for onsite employees)
Free lunch meal (For onsite employees)
On-demand learning classes
Discretionary time off and Holidays
Performance-based salary increase
Discretionary incentive compensation based on client or individual performance
Hybrid set up to selected roles/location, terms and conditions may apply
CPA & Certification Assistance and Bonus Program
Competitive compensation
Growth opportunities
Continuous learning and advancement
Collaborative culture