Administrative Assistant, Contractor Management and Mobilization

Apter

. Manage employee mobilization through client portals, from registration through access approval .

Posted 10/9/2026full-timeSorocaba • BrazilMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong capabilities in document control and management, with a focus on Occupational Health and Safety (OHS) documentation and administrative processes. Proficient in using client portals and systems for effective employee mobilization and compliance tracking.

Highest-signal resume keywords

Document ControlOccupational Health And Safety (OHS)Payroll AdministrationExcel SkillsClient Portals

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ManagementAdministrative ProcessesContract ManagementPayroll SystemsOHS DocumentationBasic To Intermediate Excel SkillsRegulatory Standards TrainingClearance CertificatesPersonnel Registration FormsContractor Management Platforms

Soft Skills

Organizational SkillsCommunication SkillsProblem-Solving Skills

Tools & Technologies

HCM SeniorESocialFGTS DigitalDCTFWeb

Industry Keywords

Employee MobilizationService-Provider CompaniesOutsourcing Companies

About the role

Key responsibilities & impact

Manage employee mobilization through client portals, from registration through access approval
Request, review, and organize personal, employment, and Occupational Health and Safety (OHS) documents
Upload documentation to portals and the management platform within the required deadlines
Prepare monthly contract-specific document books and track approvals, rejections, and resubmissions
Monitor expiration dates for occupational health certificates (ASO), regulatory standards training (NRs), other training, and certificates, providing advance alerts
Support suppliers and employees with questions about deadlines, documentation, and platform use

Requirements

What you’ll need

High school diploma
Experience with administrative processes involving document control, preferably in Payroll Administration, Human Resources, Occupational Health and Safety (OHS), or contract management
Familiarity with employment and OHS documentation (ASO, NRs, PPE, CTPS employment record booklet, personnel registration forms) and clearance certificates
Ability to work comfortably with systems and portals
Basic to intermediate Excel skills
Currently pursuing a degree in Business Administration, Human Resources, Accounting, Law, or a related field (a plus)
Experience with payroll or Payroll Administration, including systems such as HCM Senior (a plus)
Experience with contractor management platforms or client portals (a plus)
Experience in service-provider or outsourcing companies (a plus)
Familiarity with eSocial, FGTS Digital, and DCTFWeb (a plus)