Program Assistant – Healthcare Staffing

Aptive Resources

. Maintain and update staffing rosters and program trackers .

Posted 10/2/2026full-timeRemote • United StatesLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while effectively managing multiple priorities in a fast-paced environment. Proficient in communication and collaboration tools to support program coordination and healthcare staffing operations.

Highest-signal resume keywords

Project Management SupportHealthcare Staffing ProgramsMicrosoft Teams ProficiencyOrganizational SkillsVerbal And Written Communication

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Program CoordinationAdministrative OperationsOnboarding ActivitiesAction Item TrackingDocumentation Maintenance

Soft Skills

Attention To DetailTask PrioritizationIndependent WorkCross-Functional Collaboration

Tools & Technologies

Microsoft TeamsJiraEmail Communication

Industry Keywords

Veterans Health AdministrationFederal ContractingGovernment ServicesHealthcare Operations

About the role

Key responsibilities & impact

Maintain and update staffing rosters and program trackers
Take meeting minutes, synthesize key takeaways, and track action items
Monitor and respond to inquiries across Microsoft Teams, email, and other communication channels
Draft meeting agendas and coordinate meeting invitations
Support communication and coordination across internal teams, subcontractors, and client stakeholders
Monitor candidate communications, including text traffic, and respond to general inquiries
Escalate candidate questions or issues to appropriate internal teams
Assist with resolving candidate onboarding, scheduling, or program participation issues under Project Manager guidance
Maintain program documentation, staffing records, and operational trackers
Support security tracking and coordinate escalations for new and active staff
Assist with onboarding activities for new program staff
Follow up with stakeholders to ensure timely completion of action items
Coordinate with cross-functional teams to support program delivery and operational needs

Requirements

What you’ll need

At least one (1) year of experience supporting project management, program coordination, administrative operations, or healthcare staffing programs
Ability to prioritize competing tasks and manage workload effectively with minimal supervision
Strong organizational skills and high attention to detail
Ability to manage multiple priorities and pivot quickly in a fast-paced environment
Excellent written and verbal communication skills
Proficiency with collaboration and communication tools such as Microsoft Teams, Jira, or similar platforms
Ability to work both independently and cross-functionally within a collaborative team environment
Experience supporting healthcare staffing programs or healthcare operations
Familiarity with Veterans Health Administration (VHA) structures, policies, or compliance processes
Experience working in a federal contracting or government services environment

Benefits

Comp & perks

Equal opportunity employer
Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply