Financial Project Assistant

Arcadis

. Support project administration for multiple project managers and operations in the NY Area .

Posted 10/23/2026full-timeClifton Park • New York • United StatesMid-LevelSenior💰 $55,000 - $68,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project administration, financial analysis, and client billing processes, with a strong focus on budget monitoring and reporting. Proficient in utilizing Oracle for project setup and management while ensuring compliance with contract terms.

Highest-signal resume keywords

Project AdministrationFinancial AnalysisClient Billing ProceduresOracle Database ExperienceBudget Monitoring

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial ReportingProject TrackingContract ManagementInvoice VerificationData AnalysisSpreadsheet PreparationQuality ControlBudget ManagementProject SchedulingMetrics Reporting

Soft Skills

Interpersonal SkillsCommunication SkillsTime ManagementOrganizational AbilitiesAttention to Detail

Tools & Technologies

Microsoft WordMicrosoft PowerPointMicrosoft OutlookMicrosoft ExcelOracle

Industry Keywords

Project ManagementState AgenciesMunicipal ClientsFinancial MetricsProcess Improvements

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Support project administration for multiple project managers and operations in the NY Area
Track progress of various projects
Prepare contract reports for management use
Monitor project budgets
Prepare and distribute routine project correspondence
Work with project managers to ensure monthly client invoices are prepared and sent
Participate in monthly project reviews with Finance Managers and Project Managers
Provide and analyze financial project metric reports, including project revenue, profitability, and accounts receivable
Coordinate with subcontractors on billing requirements
Prepare documents associated with client billing and contracts
Set up projects in Oracle
Track and monitor project schedules and budgets
Verify invoices comply with contract terms
Prepare sophisticated reports and spreadsheets
Conduct quality control of documents according to billing guidelines for large municipal clients

Requirements

What you’ll need

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field, or equivalent experience
3+ years of experience
Strong interpersonal and communication skills
High proficiency in Microsoft Word, PowerPoint, Outlook, and Excel
Motivation to pursue continual innovative process improvements
Exceptional time management and organizational abilities
Ability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously
Excellent analytical skills and keen attention to detail
Previous client billing procedures experience, particularly with State Agencies, preferred
Experience/knowledge with Oracle or another online database preferred

Benefits

Comp & perks

Medical, dental, and vision insurance
Employee Assistance Program (EAP)
401(k)
Short-term disability (STD)
Long-term disability (LTD)
AD&D insurance
Life insurance
Paid parental leave
Reward and recognition program
Wellbeing benefits
Adoption assistance
Tuition reimbursement
Nine paid holidays
15 days PTO accruing per year