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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project administration capabilities, including budget monitoring, financial analysis, and effective communication with stakeholders. Proficient in project management systems and experienced in supporting complex projects while ensuring compliance with contract terms.
Highest-signal resume keywords
Project AdministrationBudget MonitoringFinancial AnalysisMicrosoft Office ProficiencyProcess Improvement
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Budget TrackingFinancial Metrics AnalysisProject Documentation ManagementContract ComplianceForecastingDatabase ManagementProject Management SystemsClient Billing ProceduresInvoicingChange Order Management
Soft Skills
Strong Communication SkillsRelationship-BuildingExcellent OrganizationTime ManagementAttention to Detail
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookProject Management Software
Certifications & Qualifications
Relevant Vocational CertificationProgress Toward Certification
Industry Keywords
Project ControlsProcurement RecordsAudit-Ready FilesClient AccountingMunicipal Clients
About the role
Key responsibilities & impact- Support project managers and operations
- Coordinate project setup, contracts, purchase orders, change orders, invoicing, forecasts, procurement records, and project documentation
- Maintain accurate, audit-ready project files
- Monitor budgets and financial metrics
- Resolve administrative and financial discrepancies
- Provide process support to project teams in coordination with Project Controls and Finance
- Independently support distinct elements of medium-sized and complex projects
- Manage monthly client invoices and confirm compliance with contract terms
- Prepare supporting billing documents and coordinate subcontractor billing requirements
- Set up new projects and maintain forecasts in project management systems
- Track and analyze project schedules, budgets, forecasts, revenue, profitability, accounts receivable, and other financial information
- Identify discrepancies and provide current reports and recommendations to project managers
- Prepare project reports and spreadsheets, including documentation required for large municipal clients
- Participate in monthly project reviews with project managers and finance managers
- Troubleshoot complex or at-risk project issues with project and finance managers
- Serve as a point of contact for project administration questions
- Communicate with internal teams and client accounting or finance staff
- Identify process improvement opportunities
- Provide guidance and mentoring to junior project administration staff, as assigned
Requirements
What you’ll need- Associate or bachelor’s degree in accounting, finance, business administration, or related field/equivalent experience
- Strong communication and relationship-building skills
- Commercial awareness
- Excellent organization and time management skills
- Analytical and database management capabilities
- Strong attention to detail
- Ability to work independently and exercise sound judgment
- Ability to resolve complex project issues and meet multiple deadlines
- Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Advanced proficiency in common project management systems
- Proactive approach to process improvement and coordination with internal and client stakeholders
- Previous administrative experience in a fast-paced setting (preferred)
- Previous exposure to client billing procedures (preferred)
- Five or more years of relevant experience, including experience supporting large or complex projects (preferred)
- Relevant vocational certification, or active progress toward certification (preferred)
Benefits
Comp & perks- Medical, dental, and vision insurance
- Employee Assistance Program (EAP)
- 401(k)
- Short-term disability (STD)
- Long-term disability (LTD)
- AD&D insurance
- Life insurance
- Paid parental leave
- Reward & recognition program
- Wellbeing benefits
- Adoption assistance
- Tuition reimbursement
- Nine paid holidays
- 15 days PTO accruing per year