Project Assistant

Arcadis

. Support project administration for multiple project managers and operations in the Midwest Region, primarily Ohio, Michigan, and Indiana .

Posted 9/21/2026full-timeUnited StatesMid-LevelSenior💰 $60,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong financial acumen with expertise in client billing procedures, project administration, and budget monitoring. Proficient in preparing financial reports and managing multiple projects effectively under tight deadlines.

Highest-signal resume keywords

Project AdministrationClient Billing ProceduresFinancial ReportingMicrosoft Excel ProficiencyAnalytical Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project TrackingBudget MonitoringContract ReportingFinancial Metric AnalysisQuality Control of Billing DocumentsProject ForecastingDocument PreparationInvoice VerificationSpreadsheet PreparationSubcontractor Coordination

Soft Skills

Interpersonal SkillsCommunication SkillsTime ManagementOrganizational AbilitiesAttention to Detail

Tools & Technologies

Microsoft WordMicrosoft PowerPointMicrosoft OutlookMicrosoft ExcelProject Management Tools

Industry Keywords

FinanceAccountingBusiness AdministrationProject ManagementProcess Improvements

About the role

Key responsibilities & impact

Support project administration for multiple project managers and operations in the Midwest Region, primarily Ohio, Michigan, and Indiana
Track progress of various projects
Prepare contract reports for management use
Monitor project budgets
Prepare and distribute routine project correspondence
Work with project managers to ensure client invoices are prepared and sent monthly
Provide and analyze financial project metric reports, including project revenue, profitability, and accounts receivable
Coordinate with subcontractors on billing requirements
Set up new projects and update project forecasts in project management tools
Prepare documents associated with client billing and contracts
Verify invoices comply with contract terms
Prepare reports and spreadsheets and perform quality control of billing documents
Participate in monthly project reviews with Finance Managers and Project Managers

Requirements

What you’ll need

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
1-3+ years of related experience (preferred)
Finance background or coursework (preferred)
Previous experience with client billing procedures (preferred)
Previous administrative experience in a fast-paced setting (preferred)
Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel
Strong interpersonal and communication skills
Strong time management and organizational abilities
Ability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously
Excellent analytical skills and keen attention to detail
Motivation to pursue continual innovative process improvements

Benefits

Comp & perks

Medical, dental, and vision benefits
EAP
401K
STD
LTD
AD&D
Life insurance
Paid parental leave
Reward & recognition program
Optional wellbeing benefits
Adoption assistance
Tuition reimbursement
Nine paid holidays
15 days PTO accruing per year
Hybrid work arrangement