Recruiting Coordinator – Founding Talent Operations

Arena

. Own end-to-end interview coordination across complex, multi-stage pipelines, including technical challenges, research panels, founder/executive interviews, and debriefs .

Posted 9/24/2026full-timeSan Francisco • California • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in end-to-end interview coordination, optimizing hiring processes, and maintaining data integrity across recruiting systems. Proficient in leveraging modern tools for workflow automation and candidate communication to enhance the overall interview experience.

Highest-signal resume keywords

Interview CoordinationWorkflow OptimizationCandidate CommunicationData Integrity ManagementProactive Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Recruiting CoordinationTalent OperationsInterview Rubric DevelopmentOnboarding Workflow DesignTalent Analytics

Soft Skills

Clear CommunicationAttention to DetailHigh-Agency Ownership

Tools & Technologies

AshbyGreenhouseGoogle WorkspaceSlackNotionPrelude

Industry Keywords

Fast-Paced Technology CompanyHigh-Growth StartupVenture-Backed StartupArtificial IntelligenceMachine Learning

About the role

Key responsibilities & impact

Own end-to-end interview coordination across complex, multi-stage pipelines, including technical challenges, research panels, founder/executive interviews, and debriefs
Serve as the primary, high-touch liaison for candidates and deliver a seamless, transparent, memorable interview experience
Partner directly with founders and executive leadership to optimize hiring bandwidth and protect calendars
Hold hiring teams accountable to rapid feedback loops
Help design, automate, and scale the talent technology stack, including ATS workflows, scheduling automation, candidate communications, and pipeline analytics
Resolve scheduling conflicts and urgent priorities in real time
Maintain data integrity across recruiting systems
Track pipeline metrics such as conversion rates, time-to-schedule, and candidate velocity to identify bottlenecks

Requirements

What you’ll need

1–3+ years of experience in recruiting coordination, executive administration, or talent operations within a fast-paced technology company, high-growth startup, or top-tier search firm
Exceptional high-agency ownership and proactive problem-solving
Clear, concise, polished written and verbal communication
Comfortable challenging and aligning senior leaders
Systems and operations mindset, including workflow optimization and automation
Extreme attention to detail and precision
High proficiency in modern tool stacks such as Ashby, Greenhouse, Google Workspace, Slack, Notion, and Prelude
Prior experience at an early-stage / Series A–B venture-backed startup is a bonus
Keen interest in Artificial Intelligence, Machine Learning, and enterprise autonomy is a bonus
Experience building or iterating on interview rubrics, onboarding workflows, or talent analytics dashboards is a bonus
Must be legally authorized to work in the US

Benefits

Comp & perks

Equity aligned to the markets where team members are based
Comprehensive health and wellness benefits, including medical, dental, vision, and additional support programs
Opportunity to work on cutting-edge AI with a small, mission-driven team
Culture that values transparency, trust, and community impact