Administrative Assistant – Operations Support

Argonne National Laboratory

. Provide administrative and operational support to two or more groups within a division .

Posted 11/3/2026full-timeLemont • Illinois • United StatesMid-LevelSenior💰 $21 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and operational support capabilities, including proficiency in Microsoft Office applications and experience in coordinating meetings and projects. Exhibits excellent communication, organizational, and analytical skills to effectively manage tasks and collaborate with diverse teams.

Highest-signal resume keywords

Microsoft Office ProficiencyProject Coordination ExperienceStrong Analytical SkillsExcellent Communication SkillsOrganizational and Time-Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data AnalysisReport PreparationExpense ReportingMeeting CoordinationWorkflow ImprovementProcurement CoordinationStatistical ReportingTravel ArrangementTracking SystemsAI Tools Integration

Soft Skills

Interpersonal SkillsProblem-Solving SkillsDecision-Making SkillsAttention to DetailAbility to Work Independently

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointEmail ToolsCalendar ToolsAdobe Acrobat

Industry Keywords

Administrative SupportOperations SupportOffice PracticesGovernment Access AuthorizationForeign Government Sponsored Activities

About the role

Key responsibilities & impact

Provide administrative and operational support to two or more groups within a division
Research, compile, track, and analyze data and information from multiple sources
Organize and coordinate meetings, workshops, and calendars
Arrange travel, complete expense reports, and process effort correction
Prepare correspondence and reports, maintain files, purchase supplies, and coordinate procurement packages
Use software tools to develop reports, spreadsheets, statistics, timelines, tables, graphs, correspondence, and presentations
Partner with the Administrative and Operations Support Manager, administrative peers, and the AI Operations Engineer to recommend and implement workflow improvements
Exercise independent judgment and discretion to address priorities, meet deadlines, and complete work accurately and thoroughly
Collaborate with administrative and operations support colleagues and provide backup support to other administrative assistants across the directorate as needed

Requirements

What you’ll need

High School and 4+ years of experience, or equivalent (SA2)
High School and 8+ years of experience, or equivalent (SA3)
Knowledge of administrative or operations support functions and office practices
Excellent interpersonal, written, and verbal communication skills
Strong analytical, problem-solving, and decision-making skills
Strong organizational and time-management skills
Experience coordinating projects, using tracking systems, and preparing status reports
Willingness and ability to learn new procedures and technologies
Ability to work with minimal supervision and meet deadlines accurately and completely
Experience coordinating meetings, workshops, conferences, onsite visits, and domestic and international staff travel
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, email, and calendar tools, and Adobe Acrobat
Experience incorporating AI tools into individual workflows is highly desirable but not required
Ability to model Argonne’s core values of impact, safety, respect, integrity, and teamwork
Successful completion of a background check
Ability to obtain and maintain government access authorization, if required
Disclosure of participation in Foreign Government Sponsored or Affiliated Activities, if applicable

Benefits

Comp & perks

Hybrid schedule with flexibility to work remotely up to two days per week
Comprehensive benefits as part of the total rewards package