Senior Events Operations Manager

Armada

. Manage end-to-end operations for third-party conferences, owned experiences, field programs, executive engagements, and internal events .

Posted 9/24/2026full-timeSan Francisco • California • United StatesSenior💰 $114,640 - $143,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates extensive experience in managing end-to-end event operations, including budget tracking, vendor management, and cross-functional collaboration. Proficient in creating scalable processes and maintaining operational systems to ensure successful execution of complex events.

Highest-signal resume keywords

Event Operations ManagementProject ManagementBudget TrackingVendor ManagementCross-Functional Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event ProductionLogistics ManagementContingency PlanningData ReportingRisk Management

Soft Skills

Proactive CommunicationProblem SolvingDetail OrientationComposure Under Pressure

Tools & Technologies

Event PlatformsProject Management ToolsCRM SystemsMarketing Automation Systems

Industry Keywords

B2B EnvironmentExecutive ProgramsField EventsInternal MeetingsMulti-Vendor Productions

About the role

Key responsibilities & impact

Manage end-to-end operations for third-party conferences, owned experiences, field programs, executive engagements, and internal events
Build detailed workback plans, run-of-show documents, staffing plans, production schedules, and contingency plans
Oversee registration, attendee communications, food and beverage, audiovisual, production, transportation, security, and on-site execution
Support executive and VIP logistics, including travel coordination, briefing materials, green rooms, rehearsals, handlers, and on-site movement
Serve as an on-site lead who anticipates issues, resolves them quickly, and protects the guest and executive experience
Build and maintain operational systems including intake, briefs, approval workflows, calendars, templates, checklists, and service standards
Maintain a single source of truth for event dates, owners, budgets, milestones, executive participation, content needs, and dependencies
Create scalable processes for regional consistency and local adaptation
Partner with Marketing Operations on event technology, registration systems, lead capture, data hygiene, integrations, and reporting workflows
Own budget tracking, purchase orders, invoices, accruals, reconciliations, and forecasting
Lead vendor sourcing and management across agencies, venues, production, audiovisual, fabrication, hospitality, transportation, gifting, and staffing
Support contract negotiations, scopes of work, change orders, payment schedules, insurance, permits, and compliance
Track inventory, assets, signage, collateral, and shipping logistics
Maintain risk, safety, and contingency standards for global events
Partner with cross-functional teams including Field Marketing, Corporate Marketing, Sales, Executive Operations, Communications, Product Marketing, People, Finance, Legal, and Procurement
Run planning cadences, document decisions, surface risks, and clarify ownership, deadlines, and next steps
Ensure attendee and engagement data is accurate and connected to appropriate systems
Create post-event recaps covering budget performance, attendance, engagement, operational learnings, and recommendations
Report directly to the VP of Experiential Marketing and support the entire events function

Requirements

What you’ll need

8+ years in event operations, experiential production, or event marketing in a fast-paced B2B environment
Proven experience managing complex events end-to-end, including executive programs, conferences, field events, internal meetings, and multi-vendor productions
Exceptional project management skills with mastery of timelines, budgets, logistics, documentation, and cross-functional coordination
Experience managing agencies and vendors, including scopes of work, contracts, production schedules, invoices, and on-site teams
Strong financial discipline and comfort owning detailed budget tracking, forecasting, reconciliation, and procurement workflows
Clear, proactive communication style and the judgment to know when to solve independently and when to escalate
Ability to stay composed under pressure, shift priorities quickly, and maintain a high bar for detail and guest experience
Willingness to travel frequently, including internationally, and work early mornings, evenings, and weekends during event cycles
Familiarity with event platforms, project management tools, CRM/marketing automation systems, and lead capture integrations (nice to have)
Experience producing executive briefing centers, customer advisory boards, sales kickoffs, or large-scale flagship events (nice to have)
Background in AI, enterprise technology, infrastructure, or energy (nice to have)

Benefits

Comp & perks

Competitive base salary and equity
Medical, dental, and vision (subsidized cost)
Health savings accounts (HSA), flexible spending accounts (FSA), and dependent care FSAs (DCFSA)
Retirement plan options, including 401(k) and Roth 401(k)
Unlimited paid time off (PTO)
14 paid company holidays per year