Senior Sales Coordinator, AI Factory

Armada

. Track follow-ups owed by AI Factory Account Executives and ensure every one closes .

Posted 10/8/2026full-timeRemote • California • United StatesSenior💰 $27 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and the ability to manage multiple parallel tasks effectively while maintaining clear communication with stakeholders. Proficient in Salesforce and familiar with AI tools for automation, ensuring accurate tracking and coordination of deals and events.

Highest-signal resume keywords

Salesforce ExperienceProject CoordinationClear Written CommunicationB2B Technology ExperienceEvent Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Sales CoordinationTransaction CoordinationProject CoordinationDeal TrackingDocument Management

Soft Skills

Highly OrganizedDiscretionFollow-ThroughFlexibility

Tools & Technologies

AI ToolsGongIroncladDocuSignChili Piper

Industry Keywords

B2B TechnologyInfrastructureFinancial ServicesVirtual Data Rooms

About the role

Key responsibilities & impact

Track follow-ups owed by AI Factory Account Executives and ensure every one closes
Capture action items from deal meetings and chase them to completion
Run the NDA process end to end, including requesting, routing for signature, tracking status, and confirming completion before engineering engagement
Track documents and deliverables owed by counterparties and manage data room access
Assemble and send collateral packages and track recipients
Maintain stakeholder trackers on multi-threaded deals
Schedule customer meetings, site visits, and internal deal reviews across time zones
Prepare meeting briefs and pre-read packets
Book and coordinate team travel
Coordinate logistics for customer site visits, facility tours, and customer, investor, and executive events
Process travel, event, and vendor expenses and invoices
Log meetings, calls, activities, and contacts in Salesforce and maintain deal checklist fields
Improve forecast accuracy by ensuring active deals have correct timing, validated exit criteria, and forecast categories
Review Salesforce updates and call logs, approving, correcting, or rejecting them
Keep offtake and financing partner contact records current

Requirements

What you’ll need

2-4 years of experience in sales coordination, transaction coordination, executive support, or project coordination, ideally at a B2B technology, infrastructure, or financial services company
Highly organized, with a track record of managing many parallel threads and following through without reminders
Clear, professional written communication with senior executives, customers, and investors
Discretion with confidential deal and investor information
Hands-on Salesforce experience
Comfort using AI tools to automate routine work and reviewing their output for accuracy
Flexible working hours to support a team spread across U.S., European, and Asia-Pacific time zones
Familiarity with Gong, Ironclad or DocuSign, virtual data rooms, and Chili Piper is a plus

Benefits

Comp & perks

Equity
Medical, dental, and vision (subsidized cost)
Health savings accounts (HSA), flexible spending accounts (FSA), and dependent care FSAs (DCFSA)
Retirement plan options, including 401(k) and Roth 401(k)
Unlimited paid time off (PTO)
14 paid company holidays per year