Office Operations Assistant, OBGYN

Ascension

. Warmly greet and check-in and check-out all patients and visitors, handling necessary documentation and ensuring a positive first impression .

Posted 11/6/2026full-timePensacola • Florida • United StatesJunior💰 $16 - $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing patient appointments, verifying medical insurance details, and obtaining necessary authorizations to ensure seamless patient care. Proficient in administrative support functions that enhance office efficiency and patient satisfaction.

Highest-signal resume keywords

Patient Appointment ManagementMedical Insurance VerificationPre-AuthorizationsAdministrative SupportDaily Report Reconciliation

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patient Check-InPatient Check-OutDocumentation ManagementCharge EntryCo-Payment Management

Soft Skills

Positive CommunicationCustomer Service

Certifications & Qualifications

Professional Licensure/Certification

Industry Keywords

Medical ClinicMedical GroupContinuity of Care

About the role

Key responsibilities & impact

Warmly greet and check-in and check-out all patients and visitors, handling necessary documentation and ensuring a positive first impression
Manage patient appointments, including scheduling, confirmation, and processing requests for medical record releases
Manage and verify patient demographic and Medical Insurance details
Obtain required Pre-Authorizations and Authorizations to ensure continuity of care
Enter and review daily charges for patient services
Manage co-payments, deposits, and daily report reconciliations
Provide administrative support to colleagues and help keep the office running smoothly so the clinical team can focus on care

Requirements

What you’ll need

High School diploma equivalency OR 1 year of applicable cumulative job specific experience required
Required professional licensure/certification can be used in lieu of education or experience, if applicable
At least one year of experience in a Medical Clinic or Medical Group setting preferred
One or more years of experience with Medical Insurance, Pre-Authorizations, and Authorizations preferred

Benefits

Comp & perks

Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
Employer-matched 403(b)
Planning and hardship resources
Disability and life insurance
Pro-rated paid time off (PTO) and holidays
Ascension-paid tuition (Vocare)
Tuition reimbursement
Ongoing professional development and online learning
Employee Assistance Program
Counseling and peer support
Spiritual care and stress management resources
Parental leave
Adoption assistance and family benefits
Optional legal and pet insurance
Transportation savings