Executive Assistant

Assist World

. Manage patient scheduling through SimplePractice and respond to patient texts and emails within 24 hours .

Posted 10/9/2026part-timeRemote • Philippines, South AfricaMid-LevelSenior💰 $700 - $800 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing multiple tasks and priorities in a fast-paced environment. Proficient in using project management tools and maintaining sensitive information with a focus on detail and professionalism.

Highest-signal resume keywords

AI Tools ProficiencyMonday.com Project ManagementAdvanced Google Sheets SkillsHIPAA CertificationSimplePractice Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project ManagementData ManagementSpreadsheet ManagementClient SchedulingLogistics Coordination

Soft Skills

Strong Written CommunicationHighly OrganizedProactiveDetail-OrientedCalm Under Pressure

Tools & Technologies

SimplePracticeMonday.comGoogle SheetsClaude DesignChatGPT

Certifications & Qualifications

HIPAA Certification

Industry Keywords

Private PracticeMedical EnvironmentTherapyClient ManagementBranding

Tech Stack

Tools & technologies

Chef

About the role

Key responsibilities & impact

Manage patient scheduling through SimplePractice and respond to patient texts and emails within 24 hours
Provide warm, professional initial responses to patient, client and speaking enquiries
Ensure clinical or expert advice is provided directly by the client
Manage the client's calendar, reminders, personal tasks, appointments, refunds and outstanding to-dos
Set up, organise and maintain monday.com across three businesses
Contact charter contacts to secure vessels, assist with chef interviews and coordinate international expedition logistics
Maintain the master expedition spreadsheet tracking guest flights, arrivals, departures and dietary requirements
Provide accurate information while the client is travelling or working in the field
Create and adapt trip presentations using Claude Design and existing templates
Coordinate merchandise and branded items, checking logos, designs and branding before bulk production
Track company formation, trademark correspondence and app development milestones
Provide end-of-day updates on completed tasks, priorities and next steps
Participate in short, frequent check-ins

Requirements

What you’ll need

Confident daily use of AI tools, particularly ChatGPT, Claude and Claude Design
Previous experience in a medical, therapy or private practice environment
Strong experience building, structuring and maintaining monday.com project boards from scratch
Advanced Google Sheets or Microsoft Excel skills
Ability to handle sensitive patient information responsibly and exercise sound judgement
Highly organised, proactive and detail-oriented; able to manage competing priorities and work independently
Strong written communication skills, particularly via email and text
Comfortable working in a fast-paced environment, receiving direct feedback and acting on it quickly
Experience using SimplePractice or similar practice management software preferred; training can be provided
HIPAA certification or willingness to complete a short HIPAA course during onboarding
Eye for design and branding, including identifying incorrect logos, design inconsistencies or merchandise errors
Communication primarily via email and text, with minimal phone-based work
Comfortable working with a busy client managing several businesses simultaneously
Calm, dependable and able to anticipate needs and maintain momentum without constant supervision

Benefits

Comp & perks

100% remote
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
No tracker