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Assist World

Executive Assistant – Biotech

Assist World

. Perform daily inbox triage into designated categories .

Posted 10/7/2026full-timeRemote • South Africa, Colombia, Argentina, MexicoJuniorMid-Level💰 $2,500 - $3,000 per monthWebsite

About the role

Key responsibilities & impact
  • Perform daily inbox triage into designated categories
  • Draft professional replies and declines on the CEO's behalf
  • Manage complex, high-volume Google Calendars using strict precedence rules
  • Enforce 25- and 50-minute meeting defaults and required preparation blocks
  • Prevent scheduling inside travel and event days
  • Build AI-driven background briefs on upcoming meetings
  • Summarize call recordings and extract action items
  • Research networking and fundraising opportunities
  • Log every task and verbal commitment in Notion with an assignee and due date
  • Research and book travel and logistics
  • Manage schedule shifts during international work trips
  • Operate alongside the CEO and Chief of Staff to prepare the CEO for each day

Requirements

What you’ll need
  • 2+ years as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments
  • Advanced Gmail, Google Calendar delegate access, Google Drive, and Google Docs
  • Notion database views, task tracking, and database management
  • Slack async messaging and Attio CRM record management
  • Advanced prompting skills in Claude or ChatGPT
  • Absolute confidentiality regarding investor terms, clinical/biotech context, and sensitive information
  • Ability to work 10:00 AM–3:00 PM Pacific Time plus 3 flexible asynchronous hours
  • Ability to adapt support during international leadership travel across major time zone differences
  • Exceptional written English

Benefits

Comp & perks
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • No tracker
  • Full-time, 40 hours per week