Executive Assistant

. Book and manage all travel end to end, including flights, hotels, ground transport, and changes or cancellations .

Posted 10/15/2026part-timeRemote • Philippines, South AfricaMid-LevelSenior💰 $700 - $800 per monthWebsite

Key responsibilities & impact

Book and manage all travel end to end, including flights, hotels, ground transport, and changes or cancellations
Handle airline changes directly, including working with Delta's priority (Diamond Medallion) line
Track conference commitments and deadlines, including registrations, hotel blocks, speaker bios, and slide deck submissions
Maintain a shared travel and events tracker
Prepare clear pre-trip briefs covering destinations, activities, and bookings
Manage Shane's calendar across his businesses
Triage, organize, and manage Shane's email inbox
Send gifts to clients, partners, and contacts
Support CRM upkeep in Attio for the software startup
Use AI tools daily to work faster and organize shared documents
Work behind the scenes with no client-facing or phone work except occasional airline calls

What you’ll need

3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler
Strong travel management experience, including complex multi-city and international itineraries
Daily, confident use of AI tools: Claude, ChatGPT/OpenAI, and Codex (a plus)
Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets)
Slack and WhatsApp for day-to-day communication
1Password for secure, shared credential access
CRM experience; Attio is a plus, but any CRM background will transfer
Highly organized, detail-oriented and proactive
Excellent written English and fast, reliable communication

Comp & perks