Executive Assistant – Healthcare Consulting

Assist World

. Manage and organise executive calendars and schedule meetings .

Posted 9/21/2026part-timeRemote • South Africa, PhilippinesMid-LevelSenior💰 $700 - $900 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time-management skills while providing comprehensive administrative support to senior leaders. Proficient in managing executive calendars, communications, and document preparation in a remote environment.

Highest-signal resume keywords

Executive Calendar ManagementStrong Written And Verbal CommunicationMicrosoft Office / Microsoft 365 ProficiencyPayroll And Employee Management PlatformsCRM Systems Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Document FormattingProofreadingInvoice AdministrationTime TrackingEmployee Leave ManagementAdministrative Record MaintenanceAd-Hoc Project SupportEmail ManagementCalendar ManagementAttention To Detail

Soft Skills

Excellent OrganizationTime ManagementAdaptabilityResponsivenessAbility To Manage Multiple Priorities

Tools & Technologies

HRIS SystemsADPQuickBooksSalesforceEmail Management Tools

Industry Keywords

HealthcareGovernment ContractingConfidential Information Management

About the role

Key responsibilities & impact

Manage and organise executive calendars and schedule meetings
Manage and respond to emails on behalf of company leadership
Coordinate communications and follow-ups
Provide general administrative support to multiple company owners
Assist with invoice-related administration and tracking
Support payroll approval processes and employee time tracking
Monitor employee leave/time-off requests and reconcile these with client requirements
Assist with maintaining employee and administrative records
Prepare, format, proofread, and review documents
Make and return phone calls where required
Support the leadership team with ad-hoc administrative projects
Assist with CRM and pipeline administration as the company develops its systems
Identify tasks needing attention and proactively take action
Improve organisation and administrative processes across the business

Requirements

What you’ll need

Previous experience working as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
Experience supporting senior leaders or executives
Excellent organisation and time-management skills
Strong written and verbal communication skills
Excellent attention to detail
Comfortable managing multiple priorities and working with more than one stakeholder
Strong Microsoft Office skills
Able to work independently in a remote environment
Confident communicating by email and phone
Strong proofreading and document-formatting skills
Highly responsive and able to adapt when priorities change
Experience with Microsoft Office / Microsoft 365
Experience with HRIS systems would be beneficial
Experience with payroll and employee management platforms such as ADP would be beneficial
Experience with accounting platforms such as QuickBooks would be beneficial
Experience with CRM systems such as Salesforce would be beneficial
Experience with email and calendar management tools
Experience with healthcare, government contracting, or other environments involving confidential or sensitive information would be advantageous

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Potential to increase from part-time to full-time