Executive Assistant – Operations Manager

Assist World

. Manage the Founder's professional and personal calendars, meetings, appointments, travel, and reservations, resolving conflicts proactively .

Posted 11/9/2026full-timeRemote • South AfricaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational skills and the ability to manage complex calendars, payroll, and compliance obligations while maintaining confidentiality and discretion. Proficient in translating voice notes into actionable tasks and managing vendor relationships and special projects.

Highest-signal resume keywords

Executive Assistant ExperiencePayroll ManagementProject TrackingInterpersonal SkillsCompliance Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTask PrioritizationPayroll ProcessingProject CoordinationVendor ManagementEvent PlanningResearch SkillsContent Calendar ManagementOnboarding ProcessesProcess Automation

Soft Skills

Organizational SkillsDiscretionConfidentialityProfessional JudgmentCommunication Skills

Industry Keywords

Compliance ObligationsOperational RoleCommunity EngagementDigital Course OfferingsBrand ExpansionSOPsTax RegulationsVendor RelationshipsEvent CoordinationMedia Features

About the role

Key responsibilities & impact

Manage the Founder's professional and personal calendars, meetings, appointments, travel, and reservations, resolving conflicts proactively
Turn voice notes and messages into tracked tasks with defined deadlines
Maintain project-tracking systems across all ventures and provide proactive status updates
Serve as a strategic sounding board and outline concrete next steps
Handle calls, routine personal administration, research, and purchasing on the Founder's behalf
Coordinate with the LA-based personal assistant for in-person errands
Prepare and coordinate biweekly payroll and ensure payroll and taxes are submitted and funded accurately on time
Liaise with legal counsel, accountants/bookkeepers, the payroll provider, HR, and studio managers
Coordinate employee onboarding and offboarding and maintain confidential compliance paperwork
Track business licenses, insurance renewals, compliance obligations, and corporate deadlines
Record meeting notes and align leadership on quarterly milestones and operational progress
Manage vendor relationships and special projects end to end
Support brand expansion, studio launches, recruiting workflows, invoice processing, and procurement
Manage low-volume customer inquiries for digital course offerings
Maintain company SOPs and collaborate on AI-driven process automation
Manage event schedules, budgets, vendors, rentals, and supplies for community gatherings and the private Venice event venue
Distribute invitations, track RSVPs and guest lists, and coordinate community communications
Handle administration for short-term residential rentals
Research and pitch speaking engagements, conferences, podcasts, and media features
Maintain speaker bios, headshots, presentation decks, and web copy
Manage the personal brand content calendar and publishing
Source and coordinate apparel manufacturers, suppliers, and pattern makers; oversee samples and production schedules
Assist with go-to-market planning, social commerce research, and photoshoot logistics

Requirements

What you’ll need

3–4+ years of experience as an Executive Assistant, Operations Manager, or comparable operational role, ideally supporting a founder, principal, or CEO directly
Exceptional organizational rigor with a flawless track record managing payroll, tax, and regulatory deadlines
Highly skilled at translating voice notes and quick, high-level messages into structured, prioritized action plans
Strong conversational interpersonal skills paired with high discretion, confidentiality, and sound professional judgment regarding compensation and personnel matters