Executive Assistant – Operations & Marketing Coordinator

Assist World

. Coordinate and track marketing activities leading up to the December conference .

Posted 10/12/2026full-timeRemote • PhilippinesMid-LevelSenior💰 $1,000 - $1,300 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and project management capabilities, with a focus on coordinating marketing activities, managing deadlines, and producing high-quality publications. Proficient in communication with diverse stakeholders and adept at using marketing tools and platforms to enhance outreach and engagement.

Highest-signal resume keywords

Project CoordinationMarketing CommunicationDeadline ManagementStakeholder CommunicationAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Marketing CoordinationContent FormattingPublication ProductionEmail MarketingNewsletter ManagementAbstract CollectionPromotional Material DraftingAdministrative SupportEvent CoordinationPrint Production

Soft Skills

Strong OwnershipProactive Problem-SolvingExcellent Written CommunicationAdaptabilityProfessionalism

Tools & Technologies

MailchimpGhostEmail PlatformsProject Management SoftwareNewsletter Platforms

Industry Keywords

Marketing ActivitiesEvent SupportPublication TimelinesStakeholder EngagementAdministrative Requirements

About the role

Key responsibilities & impact

Coordinate and track marketing activities leading up to the December conference
Draft and format marketing communications and promotional materials
Communicate with academics, professors, sponsors, and other stakeholders
Collect abstracts, promotional materials, and required information from speakers and sponsors
Track deadlines, deliverables, and outstanding items
Coordinate with external event partners and suppliers
Help manage production of a monthly newspaper/publication
Coordinate collection of articles, advertisements, and other content
Maintain publication timelines and production schedules
Format and prepare content for publication
Coordinate with the printing company and send materials to print
Support email/newsletter marketing and distribution
Work with mailing lists and newsletter platforms
Draft and format marketing copy
Act as an organised extension of the founder
Own recurring administrative tasks and deadlines
Maintain systems and organisational structures
Track monthly, quarterly, and annual business filings and administrative requirements
Identify outstanding tasks and follow up proactively
Manage multiple projects across different businesses
Provide general administrative and operational support

Requirements

What you’ll need

Previous experience in an Executive Assistant, Operations, Project Coordination, Marketing Coordination, or similar role
Excellent written and spoken English
Exceptional attention to detail and organisation
Strong sense of ownership and accountability
High level of professionalism, honesty, and integrity
Excellent written communication skills
Ability to communicate confidently with senior professionals, academics, sponsors, and external stakeholders
Strong ability to manage deadlines and multiple projects simultaneously
Highly proactive and able to identify what needs to be done independently
Comfortable learning new systems and software quickly
Strong problem-solving skills
Adaptable and comfortable working in a fast-moving environment
Nice to have: experience supporting events or conferences
Nice to have: marketing or communications experience
Nice to have: experience with newsletters or email marketing platforms such as Mailchimp or Ghost
Nice to have: publishing, editorial, or print production experience
Nice to have: experience coordinating with printers or external suppliers
Nice to have: experience working with academics, professional organizations, or senior stakeholders
Nice to have: experience using AI tools to improve writing, research, organization, or productivity

Benefits

Comp & perks

100% remote work
$50 birthday bonus
$200 testimonial bonus
No tracker/no time tracking